Assistant Registrar of Vital Statistics, Bilingual

City of New Haven
Within Local 884 Range 8: $48,362 - $49,423 annualized
United States, Connecticut, New Haven
165 Church Street (Show on map)
Mar 28, 2025
Introduction The City of New Haven is seeking a dedicated individual to fill the position of Assistant Registrar of Vital Statistics. In this role, you will oversee and manage the recording, updating, issuing, and preservation of records for all births, marriages, and deaths occurring within the city, in adherence to statutory requirements. Additionally, you will play a crucial role in issuing Elm City Resident cards and maintaining applicant information in compliance with city ordinances. The ideal candidate will possess a strong administrative background, proficiency in English and Spanish, and a commitment to upholding the integrity of vital statistics. If you are ready to make a meaningful impact within a dynamic environment, we encourage you to apply. Join our team and contribute to the efficient operation of vital services in our community. *The Office of Vital Statistics maintains birth, death and marriage events that take place in the city of New Haven.* *This includes:* *Birth Certificates* *Death Certificates* *Legal Name Changes* *Marriage Licenses* *Marriage Certificates* We also provide certain types of genealogical research and the Elm City Resident ID card. PRIMARY FUNCTIONS Work involves oversight and management of the recording, updating, issuing and preservation of records of all births, marriages and deaths that occur in the City of New Haven in accordance with all applicable statutory requirements. Position is also responsible for the issuance of the Elm City Resident card and the maintaining of applicant information in compliance with related City ordinance. TYPICAL DUTIES AND RESPONSIBILITIES Processes request for vital records (e.g. birth and death certificates, marriage licenses, etc.) Enforces all applicable statutory requirements regarding the recording, preserving, and reporting of vital statistics. Interacts with the public, as well as in-state and out-of-state community organizations, funeral homes, local, state, federal and other agencies and officials regarding laws, policies, procedures, inquiries, or other matters related to vital statistics. Issues of Elm City Resident Cards and Genealogical requests of information in the Vital Statistics Office. Provides oath of marriage and sign off on marriage licenses issued from the Office of Vital Statistics. Works closely with Registrar and inter-departmental staff in fulfilling the mission of the Office of Vital Statistics and any related/overlapping mission or goals of the Health Department. Performs other related work as required. EDUCATION, QUALIFICATIONS & EXPERIENCE Graduation from an accredited four-year college or university with course work in a field related to Health Information Management, Statistics, Public or Business Administration, plus minimum of two (2) years of experience in professional administrative functions such as vital statistics, medical records, or office management; bilingual (English/Spanish) required. KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES Ability to track and generate local reports for births, deaths, and marriages. Working knowledge of federal, state and local laws and regulations pertaining to the recording, preserving and reporting of vital statistics. Knowledge and experience with health information technology systems. Skill in the effective management work activities, budget and report preparation with ability to multi-task. Skill in the use of computers, related software programs, microfilm reader/printers, cash registers and related office equipment. Ability to analyze and interpret complex legislation and regulations. Accuracy, tact, integrity, resourcefulness, reliability and use of good judgement. Ability to communicate effectively in both written and oral forms. Ability to establish and maintain effective working relationships with a diverse client base of staff, the public, public officials and various organizations and agencies. NECESSARY SPECIAL REQUIREMENTS Must be able to communicate fluently in Spanish, both orally and in writing. SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT This is a General Fund, "Tested" position. This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE. General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 10% of pay. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City's Drug Free Workplace Policy, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.* Your application and resume should indicate that you meet the minimum requirements as listed. This job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position. Conclusion To apply for this opportunity: Complete your User Registration. You are encouraged to save your Applicant Profile for future use. You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application! Review or modify your application for that position Click "Ready to Send App" or the "Send" tab; read page and click the attestation Click "Send to City of New Haven" You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION" You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. 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