Office Administrator

The Office Administrator will provide backup for all areas including but not limited to, Accounts Payables, Accounts Receivable, Ticket Entry, Equipment Entry and Payroll.

Responsibilities include, but are not limited to the following:

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• First point of contact with general public. Greet visitors, customers, and vendors in friendly and professional manner when they visit the office.
• Self-motivated, team-player with "can-do" attitude, good interpersonal skills, and the ability to prioritize tasks and responsibilities to meet deadlines. Must have a professional attitude, be punctual, adaptable, maintain positive customer relations, and act in a courteous and respectful manner at all times.
• Provide general administrative support to various departments.
• Responsible for opening and closing front door at scheduled times.
• Provide employment applications and assist in completing applications as needed.
• Help support new hire orientation and assist the HR team.
• Proactive in creating, maintaining, and promoting a pleasant, clean, and organized reception area and work environment.
• Order, receive, organize, and maintain office supplies.
• Manage incoming and outgoing mail, prepare UPS and FedEx packages.
• Data entry as requested by accounting or operations in various company software programs.
• Provide general administrative support to co-workers and managers/supervisors.
• Communicate effectively (verbal, listening, written) and maintain composure when assisting challenging people under high stress situations.
• Run miscellaneous office errands.
• Provides email communication to main office and as directed.
• Types memos, correspondence, reports, address envelopes, mailings and other documents accurately and files items as appropriate.
• Take payments from customers and record appropriately.
• Perform other duties as assigned.

Minimum Qualifications/Work Experience Requirements:

• High School diploma or equivalent required.
• One year of customer service or administrative/office management experience preferred.
• Ability to work independently, perform a variety of work assignments, and manage multiple priorities.
• Working knowledge of standard office equipment (PC, fax machines, printers, copiers, calculators, postage meter, etc.)
• Must have experience in administrative support and functions, with very strong computer skills, strong data entry skills, and experience with Microsoft Office products including Excel, Outlook, Word and other office applications.
• Good organizational skills and time management.
• Ability to work overtime as needed.
• Strong communication skills, both verbal and written with a variety of customers, vendors, and co-workers.
• Impeccable attention to detail.
• Previous construction and/or HR experience helpful.
• A valid Montana driver's license with a clean driving record. This position may require some travel.
• Ability to pass a criminal background check and drug screen.

How to Apply:

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Knife River-Mountain Region offers Paid Time Off (PTO), a 401(k), as well as COMPANY PAID medical, dental, and vision benefits for employees and their dependents.

Resume Required.

We are a drug free work environment requiring pre-employment and random drug testing. Subject to background check.

You may apply online at www.kniferiver.com/careers

If unable to apply online, mail completed application to:
4800 Wilkie Road
Missoula, MT 59808-1450