Office Administrative Assistant

Responsibilities:

General Office Duties:

• Serve as a backup to our Front Desk to greet visitors, answer phone calls, and direct inquiries to the appropriate team members.
• Maintain office supplies, order new supplies as needed, and keep the office organized.
• Handle incoming and outgoing mail, packages, and deliveries.

Facilities Administrative Duties:

• Enter customer orders into the SAP system accurately and efficiently.
• Collaborate with the sales team to ensure timely order fulfillment.
• Monitor order status, track shipments, and resolve any discrepancies.
• Oversee the maintenance and upkeep of office facilities.
• Coordinate with vendors and service providers for repairs and maintenance.
• Ensure compliance with health and safety regulations.
• Manage office space planning and allocation.
• Monitor and manage facility budgets and expenses.
• Conduct regular inspections to ensure facilities are in optimal condition.

Leadership Team Administrative Duties:

• Provide administrative support to the leadership team, including scheduling meetings, preparing agendas, and taking minutes.
• Assist with the preparation of reports, presentations, and other documents for the leadership team.
• Coordinate travel arrangements and itineraries for leadership team members.
• Manage confidential information and maintain discretion.
• Facilitate communication between the leadership team and other departments.
• Support special projects and initiatives led by the leadership team.

HR Administrative Duties:

• Be an active member of our Fun Committee, organizing team-building activities, celebrations, and events.
• Be an active member in our Charitable Giving Committee, organizing volunteer and donation opportunities for our employees.
• Brainstorm creative ideas to boost employee morale and create a positive workplace culture.
• Help plan office parties, birthdays, and other special occasions.
• Organize and participate in employee engagement initiatives.

Qualifications:

• High school diploma or equivalent; additional certifications or coursework in office administration, human resources, facilities management, or executive assistance is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SAP or other order management systems preferred.
• Familiarity with HR software and databases.
• Knowledge of facilities management practices and procedures.
• Excellent communication skills, both written and verbal.
• Strong organizational abilities and attention to detail.
• Friendly, approachable, and a team player.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Fun and inclusive work environment.

Key competencies:

Since its beginning, Padagis has been undergoing the process of identifying what we believe will lead to the success of our organization in a competitive landscape. To that end, we have developed a set of five "core" competencies. We strive to bring employees on board the journey with us who exemplify these key competencies:

• Service delivery - Understand who your internal and external customers are, identify their needs, and deliver value above their expectations...
• Active collaboration - Seek opportunities to work together across teams, function, business units, and geographies to seek success...
• Demonstrate agility - Proactively identify changes in our environment and act quickly, leading or embracing change...
• Think differently - Create, develop, and implement new ideas, products, services, or processes that involve introducing something new or significantly improving something that already exists...
• Excellent execution - Achieve outstanding results in all aspects of our organization, including our culture, leadership, strategy, and processes...

About us:

At Padagis our focus is on health care products that improve people's lives. We are a market-leading generic prescription pharmaceutical company that specializes in "extended topical" medications, like creams, foams, mousses, gels, liquids and inhalable products. It's a great time to join our team because we have a high growth trajectory with now more than 1,300 employees across six locations in the United States and Israel. We've already established a successful track record of launching first-to-file and first-to-market generic pharmaceutical products that have helped to make prescription products more affordable for patients and reduce costs for the healthcare system. Our team members work in a dynamic environment where opportunity is built on a foundation of honesty and transparency. Please consider joining our team where great things are happening and you can make a difference.

What's Next:

At Padagis a real recruiter AND the hiring manager will review your application, not just a bot. This means we pay special attention to each application submitted for the position. While it could take a couple of days for us to get back with you, please know that we appreciate you applying for the open position and ask that you monitor your email.