Bookstore Merchandise Buyer

Bookstore Merchandise Buyer
University of Minnesota Bookstores

Description of Position
The Bookstore Merchandise buyer for the University of Minnesota Bookstores is responsible for the merchandise buying of assigned product categories. This position encompasses work as a cross functional team member within an assigned department within the University of Minnesota Bookstore ensuring excellent customer service and compliance in all activities. This full-time position reports to the department manager of the assigned area of responsibility.

Responsibilities

55% - Purchasing
* Buying responsibilities include sourcing product for resale, negotiating terms with competing vendors including price, delivery, advertising allowance, returns allowance, payment terms and others; developing and maintaining plan-o-grams for the stores and managing the flow of product to just-in-time principles; effectively displaying, merchandising and promoting the businesses to maximize sales and margin and controlling inventory and markdowns.
* Acquisition and management of assigned product categories.
* Develop sales and marketing strategies for the assigned lines of business.
* Manage and maintain agreed budget goals pertaining to inventory levels, sales projections, and gross margin profit set forth for the assigned department.
* Verify availability of materials where available, document all pertinent information and enter information into the appropriate applications.
* Solicit and obtain information from other University of Minnesota departmental faculty/staff as assigned.
* Plan purchasing efforts in a way to meet demand yet keep inventory levels at industry and store standards.
25% - Data Analysis
* Analyze quotations received, select suppliers and schedule deliveries.
* Assist in resolving purchase order, invoicing and delivery complaints and problems.
* Monitor market trends, obtain comparative data regarding price, quality, quantity, availability and delivery. Keep current on new developments and products.
* Monitor inventory levels and gross margin
15% - Customer Service
* Assist with support, coordination and development of digital material delivery programs where applicable.
* Maintain accurate records and files related to the area of responsibility.
* Advise customers/clients regarding product alternatives.
* Keep floor staff appraised of on-order status and expected delivery dates.
* Manager on duty for Bookstores on assigned nights and weekends.
5% - Other
* Duties as assigned by supervisor

Essential Functions of the Position

* Develop marketing & merchandising plans to support the sales goal for the all assigned product categories.
* All aspects of the purchasing process including sourcing of the product, negotiating terms, managing flow of product and effective displays.
* Forecast and maintains ideal inventory levels based on demands /or sales trend
* Monitor market trends; obtain comparative data regarding price, quality, quantity, availability and delivery. Keep current on new product developments. Attend trade shows as needed.
* Work with University departments to create a welcoming environment, which supports learning, research and outreach
* Confer with the supervisor on appropriate University purchasing policies , procedures , and methodologies.

Work Environment
Work is performed mainly in a retail store and office setting.
Classification #: 8222PR - Fin Pro 2-Purchasing
Status: Non-Exempt
Probationary Period: 6 months
Last Revision: November 2024

Minimum Qualifications

* A bachelor's degree in related fields and two (2) years of professional level purchasing experience; or a combination of related education and work experience to equal six (6) years. Position involves comparing, verifying and reconciling data to help the department achieve overall objectives.

Knowledge, Skills and Abilities

* Ability to work independently and solve a range of straightforward problems.
* Skill in reading and interpreting purchase requests and other written material.
* Effective use of computer hardware and associated software and maintenance of appropriate systems, records and files.
* Cognitive skill for strategic thought.
* Administrative and leadership skills.
* Strong communication and interpersonal skills.

Pay Range: $26-27.76; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).