Head of Archives and Special Collections (open rank Archivist II, III, IV)

Georgia Tech
remote work
United States, Georgia, Atlanta
Mar 27, 2025
Apply for Job Job ID 283529 Location Atlanta, Georgia Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. About the Georgia Tech Library The Georgia Tech Library is a member of the University System of Georgia library consortia, Atlanta Regional Council for Higher Education (ARCHE), the Association of Research Libraries (ARL), and the Association of Southeastern Research Libraries (ASERL), and the Association for College and Research Libraries (ACRL). The Georgia Tech Library has a unique and progressive service model that relies heavily on technology and electronic formats. Electronic resources account for 79% of our overall content, 98% of the Library's content expenditures and 99% of our content usage and the majority of our print collections are held in a high-density, climate-controlled storage facility in collaboration with Emory University Libraries. The GT Library works to fulfill the mission and vision of Georgia Tech and is committed to supporting the Institute's new Strategic Plan. The leadership orchestrates our efforts to ensure and maintain a positive work environment where everyone can thrive. Location Atlanta, GA Job Summary The Georgia Tech Library seeks an Head of Archives and Special Collections to oversee archives operations within the Archives, Records Management, and Digital Curation department. This individual will be responsible for supervising the daily activities of the Archives and Special Collections unit, ensuring the proper care and management of archival materials, and providing leadership to a team of archivists. Working closely with the Assistant Dean of Archives, Records Management, and Digital Curation, the Archives Manager will help develop and implement policies, standards, and procedures related to archival management, preservation, and accessibility. This position will report to the Assistant Dean of Archives, Records Management, and Digital Curation. While remote work is possible, this position is primarily in person at least 3 days a week. Responsibilities 50% Administrative Archives Manager Develop and implement strategies, policies, and procedures for preserving, describing, and discovery of special collections and university archives, based on the highest standards of professional practice and collaboration with colleagues. Supervises the archival faculty and staff positions within the Archives unit, ensuring effective operations and adherence to departmental goals. Responsible for effective faculty and staff management, including hiring and onboarding, training and development, performance management, and promotion processes. Collaborate with the Assistant Dean of Archives, Records Management, and Digital Curation and Library leadership to set a vision for the department and conduct outreach activities that promote the vision to stakeholders including donors, faculty, staff, and students. In collaboration with Library leadership, support the Assistant Dean of Archives, Records Management, and Digital Curation to establish and steward relationships with current and prospective donors, including alumni and campus partners. Collaborates with the Assistant Dean to build and maintain relationships with current and prospective donors, including alumni and campus partners. Collaborate with the Digital Curation team to develop strategies for digitizing archival materials and maintaining digital collections. Ensure compliance with applicable regulations and industry standards for archival preservation. Coordinate outreach and educational programs to engage stakeholders with archival materials. Work with the Assistant Dean of Archives, Records Management, and Digital Curation to purchase collections and related technologies spending, as appropriate. Other administrative duties as assigned or necessary. 30% Archival work Collaborate with the Assistant Dean of Archives, Records Management, and Digital Curation on conservation of records, books, and manuscripts for the Library as appropriate and as needed in both normal and emergency situations. Oversee the services and curatorial areas within the unit and work with the service owners and curators to preserve and promote the university archives and special collections. Oversee the acquisition, organization, preservation, and accessibility of archival and special collections materials. May participate in collection processing, instruction, and other day-to-day archival duties as necessary. Other duties as assigned. 10% Scholarship and Creative Endeavors According to expectations for library faculty members, contribute professionally through research, scholarship, and creative activities. 10% Service to the Library, Institute and Archival Profession Foster positive relations with faculty, students, and staff. Serve on library and university committees as assigned. Contribute to the profession through service to professional organizations at the local, state, regional, and national levels, as appropriate. All members of the Georgia Tech Library Faculty have an effort distribution based on their role. The distribution for this faculty role is 50% administration, 30% archivist, 10% scholarship and creative endeavors, and 10% professional service. Required Qualifications This position vacancy will be filled at the rank of Archivist II, Archivist III, or Archivist IV. The final job offer will be dependent on candidate qualifications in alignment with Non-tenure Track Academic Faculty ranks as outlined in section 3.2.2 of the Georgia Tech Faculty Handbook (https://www.policylibrary.gatech.edu/faculty-handbook/3.2.2-non-tenure-track-academic-faculty-members-hiring-and-promotion-guidelines) Archivist II Appointment to this rank requires an appropriate terminal degree, typically an American Library Association (ALA) - accredited master's degree, a degree in a subject related to archival work, and/or in the appropriate area of specialization. Evidence of scholarship and/or evidence of service to the librarian profession. 5 years of professional experience. Archivist III Appointment to this rank requires an appropriate terminal degree, typically an American Library Association (ALA) - accredited master's degree, a degree in a subject related to archival work, and/or in the appropriate area of specialization. A strong record of scholarship and service demonstrating significant contributions to the librarian/archivist profession. 10 years of professional experience. Archivist IV Appointment to this rank requires an appropriate terminal degree, typically an American Library Association (ALA) - accredited master's degree, a degree in a subject related to archival work, and/or in the appropriate area of specialization. A strong record of scholarship and service demonstrating the highest standards of professional contributions to the librarian profession and are recognized widely by peers. 15 years of professional experience. Preferred Qualifications 2-3 years experience supervising faculty, staff, and/or student assistants in an academic archive. 5 years experience with arranging, describing, and providing access to physical and/or digital collections. 5 years experience with Encoded Archival Description (EAD), Dublin Core, Describing Archives: A Content Standard (DACS), METS, PREMIS, and other related archival descriptive standards. 5 years experience with preservation, collection, management, and security practices related to the care of archives and special collections materials. 2-3 years experience with Aeon and ArchivesSpace. 1-2 years experience assisting with donor relations and the acquisition of collections. The ability to perform physical activities associated with the archival environment. Proposed Salary This is a benefits-eligible position with a salary range of $75,323-108,304, plus an administrative stipend, commensurate with education and experience. Required Documents to Attach Applicants must submit a letter of interest, CV, and the names and contact information for at least three references. Application materials should be submitted as .PDF files. Contact Information Requests for information may be directed to Jody Thompson jody.thompson@library.gatech.edu USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual \| University System of Georgia (usg.edu). Background Check The candidate of choice will be required to pass a pre-employment background screening. http://policylibrary.gatech.edu/employment/pre-employment-screening.