Operations Specialist - Events & Visitation

Georgia Southern University
United States, Georgia, Statesboro
Apr 22, 2025
Operations Specialist - Events & Visitation Job ID: 283630 Location: Statesboro, Georgia Full/Part Time: Full Time Regular/Temporary: Regular About Us Join Our Team at Georgia Southern! Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds! Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world. To learn more about Georgia Southern's Vision, Mission and Values please click here: https://president.georgiasouthern.edu/performance-excellence/mission-values/ Job Summary The Operations Specialist is a full-time role based at Georgia Southern University's Statesboro campus, dedicated to facilitating event and visitation needs through on and off- campus partnerships, budget management and providing remarkable customer service to campus guests. This position provides organization and administrative support to the Events and Visitation teams offering students a personalized and seamless experience. They represent the university at all recruitment events and provide informational sessions and tours as needed to prospective students and families. Reporting to the Associate Director of Events and Visitation, the Administrative Specialist will consistently uphold the values of service, collaboration, and excellence advocated by the Division of Enrollment, Marketing, and Student Success. Responsibilities Works with the Coordinator of Visitation to coordinate details for daily tours Manages events' budget and works with assistant to the Assistant Vice President of Enrollment Management in collecting and paying invoices Responsible for managing the Visitation email account and correctly routing inquiries to admissions/university staff Works with Associate Director of Events and Visitation to order event-related supplies Provides excellent customer service while ensuring confidential information is secure Provides daily tours and info sessions as needed Assist with planning and coverage of external events as needed Communicates with on- and off-campus facilities to reserve and prepare space for Admissions-related events Required Qualifications Educational Requirements High School Diploma or equivalent Required Experience Two or more years of related work experience Preferred Qualifications Preferred Educational Qualifications Bachelor's Degree Preferred Experience Experience managing a budget and event planning Proposed Salary $18.12 - $20.19 per hour This is a non-exempt position paid on a biweekly basis. Required Documents to Attach Resume Cover Letter Two (2) Professional References Knowledge, Skills, & Abilities ABILITIES Consistently exhibit engaging customer service Ability to support various constituencies served by the University Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position Proficiency with computer accessories, spreadsheets, and databases KNOWLEDGE Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success SKILLS Effective communication (verbal and written), organizational and human relations skills Apply Before Date Open Until Filled Application review may begin as early as March 26, 2025. Contact Information For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Other Information Must be able to perform duties and responsibilities with or without reasonable accommodation. Work generally performed in an office environment Workweek may occasionally extend beyond 40 hours Occasional travel may be required Background Check Standard To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=283630&PostingSeq=1 jeid-74fa676b80321d4f8de223081e49ee75