Assistant Registrar, Transfer Articulation

Loyola University Chicago

United States, Illinois, Chicago

Mar 24, 2025

Position Details

Job Title	ASSISTANT REGISTRAR
Position Number	8101206
Job Category	University Staff
Job Type	Full-Time
FLSA Status	Exempt
Campus	Chicago-Water Tower Campus
Department Name	REGISTRATION AND RECORDS
Location Code	REGISTRATION & RECORDS (02025A)
Is this split and/or fully grant funded?	No
Duties and Responsibilities	Reporting to the Associate Registrar for Transfer Articulation, the Assistant Registrar is responsible for managing the transfer credit evaluation process for undergraduate students. This person will work with students, faculty, staff, and others to provide expertise and guidance on the Institution's transfer credit and academic policies, curriculum, program requirements, and technologies. Duties include: Assists Associate Registrar in development, implementation, documentation, and training of transfer systems; Serve as a training resource for staff and administrators in transfer processes and workflows; Responsible for testing transfer process functionality for SIS system upgrades and implementations; Assists in research and review course descriptions to determine transfer of credit eligibility; Assists in maintenance and review of test and military credit; Monitor accuracy of evaluated transcripts based on university transfer credit policy; Review the university catalog annually to make any necessary updates to course equivalencies; Manages articulation rules in SIS and troubleshoots issues related to organization, school, and test set up; Assist with articulation data clean-up; Contributes to the continued improvement of the department through active participation in meetings, trainings, presentations, and related duties as assigned. Comply with all published university rules, procedures, guidelines, and laws/regulations relating to FERPA and confidentiality of information; Other duties as assigned
Minimum Education and/or Work Experience	Bachelor's degree in related field and at least three-five years of related experience in higher education.
Qualifications	Bachelor's degree with three to five years' previous work experience; preferably working with sensitive information and critical data Ability to multitask and to prioritize work in order to meet multiple deadlines. Strong interpersonal skills and an ability to communicate clearly and professionally in written and verbal interactions. An interest in working in higher education and in immersion in a diverse, multicultural environment will be great assets in this position.
Certificates/Credentials/Licenses	Bachelor's Degree required.
Computer Skills	Proficiency with MS Office Suite, Internet and email applications; Experience with PeopleSoft Campus Solutions preferred; Knowledge or experience with TES and Transferology welcome;
Supervisory Responsibilities	No
Required operation of university owned vehicles	No
Does this position require direct animal or patient contact?	No
Physical Demands	None
Working Conditions	None
Open Date	01/09/2025
Close Date
Position Maximum Salary or Hourly Rate	$70,000/ann
Position Minimum Salary or Hourly Rate	$65,000/ann
Special Instructions to Applicants
About Loyola University Chicago	Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
Quick Link for Posting	https://www.careers.luc.edu/postings/30641