Senior Administrative Assistant

Job Location: Hershey, PA

The Hershey Company is looking for our next Administrative Assistant within the Human Resources team. This important role will support the HR Leadership team with confidential projects, meeting support, and executive arrangements. We are looking for an energetic, organized assistant with strong communication skills to support the leadership team of six.

An Administrative Assistant provides essential support to ensure the smooth operation of an office. This role involves managing schedules, handling correspondence, and performing various administrative tasks to support executives and other staff members.

ACCOUNTABILITIES:

* Managing Schedules and Appointments: Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.

* Confidentiality: This role will have exposure to confidential and sensitive information so confidentiality is key in this role.

* Handling Correspondence: Draft, proofread, and distribute emails, memos, and other forms of communication.

* Organizing and Maintaining Files: Develop and maintain an efficient filing system for both physical and digital documents.

* Office Management: Order office supplies, manage inventory, and ensure office equipment is properly maintained.

* Preparing Reports and Presentations: Assist in the preparation of regularly scheduled reports, presentations, and other documents.

QUALIFICATIONS:

* Communication Skills: Excellent verbal and written communication skills are essential for drafting correspondence, interacting with clients, and coordinating with team members.

* Organizational Skills: Strong organizational abilities are crucial for managing multiple tasks, maintaining files, and ensuring the office runs smoothly.

* Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software is necessary for preparing documents and managing schedules.

* Time Management: Effective time management skills are needed to prioritize tasks, meet deadlines, and handle multiple responsibilities efficiently.

* Problem-Solving Abilities: Strong problem-solving skills are important for addressing issues that arise and finding efficient solutions to administrative challenges.

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Education: A high school diploma or equivalent is typically required. An associate's or bachelor's degree in business administration or a related field can be advantageous.

Experience: 0-3 years of experience in an administrative role is often preferred. Experience with office management software and familiarity with office procedures are beneficial.