Executive Assistant to EVP, Health Affairs

This Executive Assistant will:

• Manage calendars to ensure effective time management and prioritization of competing demands and coordinate complex meeting schedules.
• Coordinate travel arrangements, including meeting registrations, hotel bookings, and airline reservations.
• Transcribe recorded dictations, including patient and administrative letters, reports, internal correspondence, and CICU patient progress notes, using SpeechLive software.
• Maintain hospital appointments, state licensing, DEA registrations, controlled substance applications, and professional society memberships; Update and manage CVs.
• Provide in-office coverage in the C-suite on a rotating basis with other Executive Assistants.
• Process and track purchases and expense reimbursements.
• Prepare meeting agendas and document accurate meeting minutes.
• Plan and coordinate events to ensure seamless execution.
• Handle patient correspondence and process requests for physician signatures on prescriptions, letters, and other documents.
• Complete other responsibilities, as needed.

To qualify, you must have:

• BA degree or equivalent experience, plus a minimum 3 years of relevant administrative experience in supporting executives in a complex, fast-paced environment.
• Strong interpersonal skills, as well as excellent written and verbal communication skills.
• Excellent typing skills and knowledge of basic medical terminology.
• Must have the ability to prioritize, oversee, and manage projects and meet deadlines in a complex and fast-paced environment.
• Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion.
• Analytical skills to resolve problems that require the use of basic scientific, mathematical and technical principles.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Highly adaptive to new technologies with expertise in key Hospital administrative operating systems, including MS Office suite and PeopleSoft.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, childcare and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
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