Perioperative Services Administrative Officer 3 (48X)

#CA-CC #LI-CC1 #48xadminsupport

The Perioperative Services Administrative Officer serves a key role in maintaining a dynamic and diverse workforce providing care to patients requiring surgical and procedural intervention. Under the guidance of the Perioperative Services HR Business Partner, this position is responsible for the overall coordination of the Operating Room department's human resources recruitment activities. This position manages the job requisition process from beginning to end. The HR/Recruitment Administrative Officer will work collaboratively with HR Talent Acquisition Partners, coordinate various HR operational activities, assist leadership and management to resolve HR challenges, and develop effective HR solutions. While exercising initiative, originality, and judgment; this position will identify potential issues of concern, recommend and follow-up on solutions to achieve desired outcomes and/or to continually seek opportunities to improve departmental processes.

Apply By April 6, 2025 at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree in business, program management, human resources or related field is required. Any combination of education and relevant experience would be appropriate.
• Experience and knowledge in human resources, practices, policies, and procedures is required.
• Experience in human resources, recruiting, selecting and hiring employees is required.
• Organizational skills and initiative to manage and drive complex, time sensitive recruitment activities to meet goals and deadlines.
• Experience using web-based database, applications to maintain current position data, run reports and create charts/graphs. Excellent computer skills including using Office programs such as Word, Excel spreadsheet, Outlook or database. Ability and willingness to learn and use new software applications quickly.

Preferred Qualifications

• Experience and knowledge of state and federal labor and employment laws and regulations preferred.
• Demonstrated verbal and writing skills to communicate effectively with the target audience. Demonstrated skill preparing professional documents/reports/correspondence with appropriate prose, formatting, and context.
• Strong customer service orientation interacting with staff, executives, members of the hospital community and patients in a professional clear, informative, and diplomatic manner.
• Critical thinking and judgment to analyze options and solve problems independently.
• Must be resourceful and diplomatic; highly organized with knowledge of priority-setting strategies; adept at initiating actions for effective resolution and follow through; able to develop and maintain positive professional working relationships with internal and external clients.
• Strong initiative, ability to work independently and as part of a team. Ability to work in a dynamic fast paced environment. Flexibility to adapt to changing priorities, deadlines while maintaining a high level of productivity.
• Tact and sensitivity to deal with a wide array of issues including confidential matters exercising sound judgment. Proper judgement to protect, share, determine the appropriate release of sensitive/confidential personnel information.

Key Responsibilities

• 60% - Recruitment
• 25% - HR Analysis/Actions and Document Management
• 10% - Executive and Administrative Support
• 5% - Special Projects and Other Duties

Department Overview

Perioperative Services is a large division comprised departments including the Operating Room, Children's Surgery Center, Same Day Surgery Center, Pre-Op and Post Anesthesia Care Unit (PACU) Department, Surgical Admissions Center, Anesthesia, Central Processing Department, GI Lab and Interventional Pulmonary Procedural Department.

Position Information

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• UC Job Code: 007377
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 0800-1630
• Location: 48X (4868XST)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site; Possible hybrid work arrangement, subject to meeting operational need.
• This position is not eligible for H-1B visa sponsorship.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position is directly responsible for providing support to Perioperative Services locations across UC Davis Health.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks