Student Registrar Support Coordinator

Type: Full Time

Location: Gulfport, MS

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Favorable Tier 3 Background Investigation

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Purpose of this position is for a Student Registrar to provide administrative and Command Personnel/Pay Administrator (CPPA) support for Expeditionary Combat Skills (ECS) course. Performs Student Registrar, CPPA and administrative support duties. The Student Registrar Support Coordinator provides student support and personnel administrative functions in support of ECS course. One of the four Student Registrar Support Coordinators will serve as the point of contact for the Government to distribute the workload and monitor the Student Support teams' work/task status for accuracy, punctuality and completion.

Duties & Responsibilities:

• The Student Registrar Support Coordinator administers student check-out process following graduation/release from course. Allocates work assignments, monitors progress, checks quality/completeness of work and ensures timelines/schedules are met.
• The Student Registrar Support Coordinator coaches team members in work processes, established procedures and training of team members in skills, methods, and techniques necessary for completing individual and team functions.
• Applies typing skills, knowledge of functions/procedures used in word processing, spreadsheet applications and other software, as well as extensive specialized vocabulary knowledge to create and edit various types of technical/ non-technical documents. Operates computer/printer/scanner and peripheral equipment using appropriate software to perform various ADP operations while supporting office processes, including producing reports and maintaining required databases.
• Inputs, updates and maintains current and historical student/class enrollment information, using standard spreadsheet or database software. Maintains, manages and retrieves data to produce rosters and/or reports as requested.
• Liaises with servicing Personnel Support Detachment (PSD), as well as Training Support Organization (TSO) Gulfport staff members, on issues regarding student personnel matters.
• Coordinates resolution of pay and personnel issues, ensures prerequisites for advancement exams are forwarded to PSD, facilitate prompt service record entries, coordinates all passenger transportation requirements in connection with permanent change of station order execution and coordinates order modifications in the event a student setback conflicts with scheduled transfer date.
• Conducts student administrative check-in prior to or during course indoctrination. Distributes student welcome aboard/contact information for Homeport Liaisons.
• Prepares No Show Report within 3 days of class convening date and Missed Training Opportunity (MTO) messages within 1 week of class convening date.
• Conducts student check-out prior to graduation or upon release from course. Prepare graduation certificates upon successful completion of required training.
• Provides specialized support using the Corporate enterprise and Training Activity Resource System (CeTARS). Reviews, validates and produces student tracking/status reports as required.
• Collects, analyzes and records statistical data pertaining to student enrollment, student pipeline and student status. Verifies accuracy of data and takes appropriate action to correct errors.
• Evaluates trends for students awaiting instruction and individual account pipelines and ensures mathematical calculations/computations are accurate. Provides weekly Dashboard Report updates prior to COB each Wednesday.
• Performs clerical work, such as receptionist, supply, and other office support duties, as necessary. Completes Special Projects (annual Hot Wash Reports, data calls, etc.) and other duties as assigned.
• Drafts, transmits, receives, acknowledges and acts on pertinent electronic mail, including Delay in Reporting messages. Transmits official Navy message traffic, as required, using C2 Official Information eXchange (C2OIX).
• Validates student advancement eligibility prior to established deadlines through coordination with Career Counselor. Prepares performance evaluations, as necessary. Verifies whether advancement exams had been ordered by detaching command or if tests need to be ordered through local PSD.
• Secures documents containing Personal Protected Information (PPI) in a certified lockable container or makes arrangements to have documents secured when documents are not in use.
• Prepares correspondence IAW Navy Correspondence Manual. Receives drafts from supported Departments and reviews for compliance with instructions. Reformats, obtains appropriate signatures, files and sends to recipients as necessary.
• Conducts class indoctrination in front of groups of up to 65 students.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Strong background in Microsoft Office Suite to include Word, EXCEL Access and Power Point.
• Possess a general knowledge of government purchasing requirements and be familiar with military structure.
• Possess the ability to organize and meet timelines effectively.
• Familiar with Privacy Act and Personal Identifiable Information (PII) requirements.
• Excellent communication skills both oral and written and be able to interact with management, staff and students with NCTC Gulfport.
• Ability to speak in public, conducting course indoctrination in front groups of up to 65 students.
• Ability to obtain a Favorable Tier 3 Background Investigation

Minimum/General Experience:

• Minimum of 4 years' administrative experience

Minimum Education:

• High School diploma or GED.
• Minimum of 4 years' administrative experience or
• Associate Degree in a business related field of study with 2 years' experience or
• Bachelor Degree in a business related field.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.