Program Management Support

Program Management Support

Work Location: Harry S. Truman Building, Washington, DC

Kwaan Tech is seeking a highly qualified Ocean Policy Support Services professional to join our team in support of the Department of State (DOS) Bureau of Oceans, Environment, and Science (OES), Office of Ocean and Polar Affairs (OES/OPA). The Program Management Support (GPMS) position supports the OES/OPA Director and Deputy Director in programs administered by OES/OPA related to marine pollution, ocean acidification, marine protected areas and other international ocean and polar issues and supports OPA in carrying out the functions of analyzing outputs, reviewing programmatic progress, completing budget reviews, trouble-shooting, and reporting on progress on OES/OPA programs. The GPMS also supports OES/OPA as a limited back-up to the OMS. Under the direction of the responsible GOR and the OES/OPA Director and Deputy Director, the GPMS supports the administration of OES/OPA ocean and polar programs and grants by the following tasks.

Core Duties:

• Brief OES/OPA Director, Deputy Director, GOR, co-workers, and principals in project implementation
• Facilitate interagency coordination as necessary for program implementation in consultation with GOR and/or OES/OPA Director or Deputy Director
• Serve as a point of contact and source of information for regional bureaus colleagues on program implementation issues in the relevant regions
• Assist OES/OPA with the drafting of Operations Plans, Congressional Notifications, and Performance and Planning Reports, especially in regard to program funding
• Provide program coordination and technical and scientific advice regarding strategic planning, funding allocation, and program implementation of identified thematic priority areas for outreach with appropriate stakeholders to develop partnerships on projects
• Assist with Our Ocean conference planning and execution, including, but not limited to drafting memos, corresponding with hosts, arranging meetings, and tracking commitments
• Produce content and maintain relevant information on the OES/OPA, Our Ocean, and any other relevant SharePoint sites to ensure DOS-wide access to current information supporting posts and others on OES/OPA program and grant issues
• Provide support with technical assistance, oversight, advice, expertise, and consultation to program officials, grantees, and sub-grantees
• Prepare pre-award documentation necessary to award the grants/cooperative agreements, including minutes from review panels and action memos
• Support program evaluation design, including monitoring and assessing grantee performance, and establishing performance measures
• Provide support in documenting information resulting from audit findings or monitoring audit resolution in partnership with Grants Officer's Representative (GOR) and Grants Officer (GO)
• Support the GOR in post-award activities, reviews, and analyses to identify management, financial, and administrative issues including award close-outs
• Perform site visits of various grant projects and submits reports to the file in consultation with the GOR and GO
• Liaise with grantee community to clarify, interpret, and resolve issues
• Conduct risk assessments and business reviews
• Recommend to the GOR the appropriate action to protect Government interests
• Perform final review of completed grants in coordination with GO and GOR, making appropriate adjustments or disallowances, and processing close-outs
• Assist the GOR to ensure compliance with all regulatory and legal requirements
• Attend weekly staff meetings
• Attend training on work-related duties, as need arises
• Assist OES/OPA Deputy Director with program management
• Other duties within the scope of this contract, as assigned