Proposals Coordinator

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

The Proposal Coordinator supports the Core Bids Team with administrative tasks, coordinating, developing estimates, and submitting proposal packages for new umbilical system tenders and project change orders.

* Ability to uphold and champion the company's CORE values in all actions and decisions.

* Identify and mitigate risks during the tender phase and communicate any concerns to the execution team upon project award.

* Ensure adherence to Health, Safety, and Environmental (HSE) standards.

* Comprehensive knowledge of departmental and company operating policies and procedures.

* Manage the preparation and submission of tender proposal packages by the assigned due dates.

* Receive, review an extract customer's scope of work requirements from Request for Quote (RFQ) package.

* Coordinate and communicate Bid Plan requirements and deadlines to the Core Bids Team, conducting meetings and keeping minutes as required.

* Calculate cost factors and develop estimates, as well as for management tasks like organizing, scheduling, and evaluating cost efficiency.

* Compile commercial proposal packages that aligns with customer requirements, incorporating estimate compilation and pricing details.

* Compile technical proposal packages that meets customer requirements, including, but not limited to, engineering design documentation, preliminary schedules, and quality-related documents.

* Work with Supply Chain, Project Management, and Accounting to perform job-specific cost analyses, evaluate variances using historical and actual data, and present findings to management to ensure accurate rates are utilized in cost estimates.

* Represent the company in meetings with key customers and stakeholders, support Sales Representatives in nurturing customer relationships, and participate in negotiating and finalizing contracts.

* Other duties as assigned.

REQUIRED:

* High School Diploma or equivalent, with a minimum of 5 years of experience in supporting sales, estimation, or proposals functions.

* Proficient with Microsoft Office 365.

* Exceptional verbal and written communication abilities, complemented by strong interpersonal skills and a proven capacity to work effectively within a team environment. Proficient in preparing and presenting to diverse groups of individuals.

* Proficiency in adapting to dynamic scope, schedule, and customer requirements.

* Must be able to pass a background check and obtain a Transportation Worker's Identification Credential (TWIC) for port access.

DESIRED:

* Bachelor's degree (or equivalent) in a relevant field (Communications, Business, Finance, etc.) and a minimum of 2 years of experience in supporting sales, estimation, or proposals functions.

* Experience with customer interface, customer relationship management software, professional sales, proposal management, project management and manufacturing processes.

* Understanding of umbilical systems, including components, ancillary items and their use.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

* Proactive individual who independently initiates actions, effectively prioritizes, and plans tasks. Seeks additional resources when necessary and operates with minimal supervision.

* Facilitates regular and consistent communication within their area of responsibility and promptly informs others of any changes.

* Actively collaborates in a team setting, excels in working with others, and offers coaching and constructive feedback to team members to achieve shared objectives.

* Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors.

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.