Administrative Assistant

Rutgers University

United States, New Jersey, New Brunswick

Apr 12, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	SA-Recreation
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the SA-Recreation department. Among the key duties of the position are the following: Provides administrative support to Member Services and Recreation Department by assisting with the coordination and administration of including but not limited to the areas of facility reservations, programs and events, office management, and business operations. Supports the facility reservation process including, but not limited to processing reservations, updating facility reservation systems, communications with internal and external clients, and requesting support needs from campus partners. Supports the administrative needs related to contracted facilities, programs and services provided to university and external groups. Assists with the planning and logistics of large-scale recreation programming including new student orientation and other student-facing initiatives. Coordinates the daily organization of desktops, common office areas, cabinets, office supplies and other areas assigned. Promotes inclusive ways to advocate for the needs of all students.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administrative duties and strong organizational skills.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated ability to communicate effectively in both written and verbal formats, including establishing rapport, drafting clear and concise professional correspondences, and explaining policies, procedures and ideas effectively to diverse audiences. Experience using the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Demonstrated commitment to fostering a welcoming, equitable, and respectful workplace environment while recognizing personal differences. Proven ability to adapt to a changing and evolving work environment. Collaborative spirit, the ability to actively listen, problem-solving skills, a positive attitude, reliability, and the willingness to share knowledge and skills to contribute to the team's success.
Preferred Qualifications	Proven understanding of a college and university work environment. Three (3) years of experience in an office setting. Experience using Smartsheet, Box, DocuSign and Innosoft Fusion software. Ability to work well with a variety of constituents, including university administration, faculty/staff, parents, and especially Rutgers students.
Equipment Utilized	Microsoft Office Suite (Excel, Word, PowerPoint, Outlook and Teams). Smartsheet. Box. DocuSign and Innosoft Fusion. Microsoft Windows PC.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0531
Posting Open Date	03/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement