FACILITIES PROJECT MANAGER

The Facilities Director is responsible for the management of the utility and infrastructure portion of manufacturing projects. This include but is not limited to management of vendors, building systems, construction, and utility infrastructure upgrades. This role focuses on overseeing large-scale utility/infrastructure and construction projects, such as roof replacements, manufacturing equipment moves/landings and building upgrades. The Facilities Project Manager collaborates with internal teams and external contractors to ensure projects are delivered on time, within budget, according to specifications, and most importantly projects are delivered safely.

Key Responsibilities

Vendor Management: Oversee and coordinate vendor activities needed for project executions. Including vendor trades assigned to complete utility and infrastructure upgrades, equipment riggers, crane operators, and construction. Perform safety walkthroughs, assessments, develop safety mitigation actions, and complete contractor briefings prior to starting the work. Ensure vendor compliance with company policies.
Issue Resolution: Lead troubleshooting and resolution of project-related issues, particularly HVAC systems, electrical, plumbing, and utility infrastructure malfunctions and urgent building repairs.
Project Management: Plan, execute, and oversee large-scale utility and infrastructure projects.
Budget & Financial Oversight: Develop project budgets, track expenses, and manage vendor invoices, ensuring financial compliance.
Purchasing and Orders: Use online/digital systems to facilitate the preparation and processing of project purchase orders, ensuring compliance with company policies and budget constraints.
Documentation & Reporting: Maintain accurate records of project activities, vendor contracts, project milestones, and system performance metrics.
Compliance & Safety: Ensure all facility activities comply with relevant safety, regulatory, and environmental standards.
Cross-Functional Collaboration: Work closely with internal teams, including production operations, facilities team, and project engineers, to align facility upgrades with project needs and timelines.
Contract Negotiation: Assist in negotiating vendor contracts, service agreements, and warranties to optimize service quality and cost savings.

* Education: Bachelor's degree in Facilities Management, Mechanical Engineering, or a related field required. Equivalent experience may be considered.
* Experience: 5+ years of experience in facilities management, vendor management, and project execution, including large-scale maintenance projects. 2+ years of PM experience
* Technical Skills: Strong knowledge of building systems such as HVAC, electrical, plumbing, and utility infrastructure. Experience managing large construction projects including environmental control rooms, dust collection systems, and automation is preferred.
* Project Management: Experience managing projects from initiation to completion, including budgeting, scheduling, and issue resolution.
* Vendor Management: Proven experience managing service providers, contractors, and teams across different trades.
* Budget Management: Ability to manage and track project budgets, including contract negotiations and cost control.
* Software Proficiency: Proficiency in Microsoft Office Suite, MS Projects, Excel, Power Point, and project management tools.
* Communication Skills: Strong verbal and written communication skills, including experience working with cross-functional teams and vendors.
* Problem-Solving & Decision-Making: Ability to quickly identify issues, develop solutions, and implement corrective actions.
* Attention to Detail: Strong attention to detail in managing project milestones, facility records, and vendor contracts.

Below are other useful information:
* Self-directed initiators. People who take ownership of their work and need no prompting to drive productivity, change, and outcome
* Dedicated achievers. Relentless about quality, people who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete and meets regulations and expectations
* Collaborative partners. People who build and leverage cross-functional relationships to bring together ideas, and insights to drive continuous improvement functions
* Lead team in the development of project charters and comprehensive management plans
* Meet with project stakeholders to understand and refine project scope. Create detailed work breakdown
* Develop and manage detail project Gantt chart. Identify major workstreams, dependencies, and critical path
* Develop risk management plan for the project - Identify, understand, and analyze risks, and develop and monitor risk response plan
* Collaborate closely operations, engineering, and quality to understand customer needs and ensure successful project implementation
* Activate and motivate the project team to drive project success and achieve goals on time
* Builds successful working relationships with internal and external personnel in various departments
* Develop stakeholder management plans for the project - identify, analyze, and understand stakeholder expectations
* Deliver project report outs to Sr. Leadership. Communicate project status, achievements, risks, timeline, and budget
* Hight emotional intelligence and stays calm under pressure. Adaptable and able to resolve conflicts
* Incorporates end-user feedback to refine scope through the project lifecycle and communicates changes, updates and decisions to key stakeholders
* Keeps the customer at the heart of what we do