Contracts Support Assistant

We're searching for talented individuals who provide administrative and mission management expertise to support a key government customer. This program will maximize the effectiveness and efficiency of our country's most important missions both at home and abroad. If you are ready to support a high-performing team that truly makes a difference, then come join us!

Job Description:

We are looking for a Contract Support Assistant to handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area.

The type of support required varies based on the needs of each contracting team but generally may include any or all of the following activities: Administrative Contract Modifications.

CSAs will support the execution of non-decisional administrative modifications to existing contracts. Administrative modifications typically include: COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions. These tasks will typically include compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties. Contract File Maintenance.

CSAs will support contract file maintenance, which may include organizing and maintaining files in multiple formats (e.g., electronic copies and hardcopies). Tasks typically include printing, tabbing, labeling, and filing. Data Entry, Queries and Reports. CSAs shall perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS).

Tasks typically include accurately entering contract data into the Sponsor's contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls. Preparing for Contract Settlement.

CSAs will support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies. Tasks typically include verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom. Other Administrative Responsibilities. CSAs shall perform all administrative duties to support the above tasks, as well as other administrative responsibilities as required by the assigned contracting team. Tasks typically include requesting/updating applicable system accesses for contracting team members, requesting data transfers between networks, recording time and attendance for contracting team members, maintaining the office calendar and ordering office supplies.

Required Qualifications:

• High school diploma or equivalent.
• Professional oral and written communication skills in order to convey information clearly and concisely.
• Strong organizational and time management skills.
• Basic understanding of the contracts process.
• Initiative to learn responsibilities
• Ability to manage tasks and responsibilities independently.
• Attention to detail in order to minimize clerical errors and mistakes.
• 2+ years of experience with Microsoft Word, Excel, Outlook and Power Point; and Adobe Acrobat.
• 1+ years of administrative support experience to include developing correspondence, providing customer service, scheduling and filing documents.
• 1+ years' experience in any of the following areas or equivalent fields: contracts, administration, finance and/or program administration.

Desired Qualifications:

• DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification.
• Experience with BASIS Acquisitions and COGNOS reports.
• Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science, or a related subject.
• One year of work experience with Government (Federal, State, or Local) acquisition contracting process.

Position requires active Security Clearance with appropriate Polygraph

Pay Range: Competitive

The RealmOne pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Our approach to crafting offers considers various factors to establish an equitable and competitive compensation package. These considerations include, but are not limited to, the extent and intricacy of the role's responsibilities, the candidate's educational background, their work experience, and the specific competencies crucial for success in the role.

RealmOne Benefits:

• Healthcare Coverage + Insurance: Medical: Three (3) rich healthcare options through CareFirst with 100% or majority company-paid premiums. Tax-advantaged health savings account available with generous employer contribution. Dental + Vision: 100% employer-paid for employees and family with buy-up option available.
• Retirement + Savings: 401K - 10% TOTAL CONTRIBUTION - 5% safe harbor (immediate vest) - 5% annual profit share (vesting req'd).
• Paid Time Off + More: 4 weeks starting PTO - 11 federal holidays + 2 floating holidays - Paid hours for company-required training.
• Career Growth + Development: Access to FREE 24/7 learning via Udemy - Opportunities to participate in tech councils, industry initiatives, etc. - $7,500 annual Educational & Professional Development Assistance.
• MORE BENEFITS...FOR EVERY LIFESTYLE! - Paid parental leave - Adoption assistance - Annual swag drops - Flexible work schedules - -Generous referral bonus program - Employee appreciation + family-friendly corporate events ...and much more.

ABOUT US

• RealmOne is a mid-sized science and technology company dedicated to solving our customers' toughest mission challenges.
• Headquartered in Columbia, MD., RealmOne supplies advanced cybersecurity, data science and software engineering services and products to customers in the Government and commercial sectors.
• RealmOne delivers encompassing mission assurance and critical systems support to government customers across various U.S. locations to include Colorado, Georgia, Hawaii, Texas, Utah, and Virginia.
• RealmOne has won numerous awards, to include Top Workplaces by the Baltimore Sun. Across more than 20 prime contracts, RealmOne is a premiere innovator for the Government and Department of Defense, and our team is located across the United States.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, national origin, veteran or disability status.