Posting Details
Posting Details
Posting Number |
S13355P |
Working Title |
Accounting Specialist |
Department |
EITS-Finance & Business Srvcs |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
(https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. |
About the College/Unit/Department |
|
College/Unit/Department website |
eits.uga.edu |
Posting Type |
External |
Retirement Plan |
TRS or ORP |
Employment Type |
Employee |
Benefits Eligibility |
Benefits Eligible |
Full/Part time |
Full Time |
Work Schedule |
|
Additional Schedule Information |
8am - 5pm; Monday - Friday |
Advertised Salary |
Up to 57,000 |
Posting Date |
03/07/2025 |
Open until filled |
Yes |
Closing Date |
|
Proposed Starting Date |
04/07/2025 |
Special Instructions to Applicants |
|
Location of Vacancy |
Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
Classification Title |
Business Operations Professional |
FLSA |
Exempt |
FTE |
1.00 |
Minimum Qualifications |
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
|
Position Summary |
The
EITS Finance and Business Services (
FBS) Accounting Specialist, under the Accounting Manager, is responsible for ensuring the efficient management of financial processes, cost recovery, purchasing, and reporting within the organization. This role directly supports the strategic goals of the department by ensuring accurate financial transactions, timely billing, compliance with procurement standards, and comprehensive financial oversight. The duties and responsibilities outlined are key to maintaining operational efficiency, financial integrity, and supporting business continuity. |
Knowledge, Skills, Abilities and/or Competencies |
- Knowledge of UGA financial and budgeting practices, policies, and procedures.
- Skills in applying accounting and financial management principals.
- Knowledge of UGAMart and PeopleSoft Financials.
|
Physical Demands |
- Normal office environment.
|
Is driving a responsibility of this position? |
No |
Is this a Position of Trust? |
Yes |
Does this position have operation, access, or control of financial resources? |
Yes |
Does this position require a P-Card? |
Yes |
Is having a P-Card an essential function of this position? |
Yes |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
Duties/Responsibilities |
Cost Recovery and Billing Management
- Oversee the creation and processing of MOUs and invoices for all assigned cost recovery areas.
- Facilitate the annual Cost Recovery validation and complete semi-annual billing.
- Address client inquiries regarding billing.
|
Percentage of time |
25 |
Duties/Responsibilities |
Purchasing and Requisition Management
- Guide employees and departments through the UGAmart process, addressing questions and issues.
- Ensure requisition accuracy, supporting documents, and necessary approvals before purchase initiation.
- Review and process UGAmart purchase carts, ensuring they meet EITS standards and compliance.
- Follow up on applicable purchase carts, ensuring timely conversion into purchase orders by procurement.
|
Percentage of time |
25 |
Duties/Responsibilities |
Financial Reporting, Transaction Oversight, and Accounting Analysis
- Prepare and distribute monthly financial reports to management and leadership.
- Approve payment requests, AP journal vouchers, journal entries, and budget journals in line with UGA policies.
- Review posted transactions for discrepancies, implementing corrective actions and ensuring accuracy.
- Contribute to the annual development and maintenance of the EITS Cost Recovery Rate Model, while supporting financial analysis and ad-hoc tasks as needed.
|
Percentage of time |
35 |
Duties/Responsibilities |
Administrative and Special Task Support
- Maintain supporting files for audit and tracking purposes.
- Manage email accounts for purchasing and cost recovery.
- Manage/Approve P-Card purchases.
- Oversee cell tower lease payments, Foundation check requests, mobile device orders, and other ad-hoc administrative tasks.
- Backup other positions in the business office, as needed.
|
Percentage of time |
15 |
|