Office Administrator

Job Description:

Job Title: Office Administrator

Operating Company: Environmental Solutions Group

Location: Austin, TX

Reports To: Director, HR Operations

Department: Administration

POSITION SUMMARY:

This position performs a full range of administrative duties for various operational departments, including but not limited to data entry, correspondence, presentations, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Responsible for preparing high-level communications, developing and preparing complex reports, presentations, and meeting notes. This position will also assist with special projects, tasks, or duties as assigned. The incumbent interacts and contributes effectively with others in a team atmosphere and has the ability to organize and manage simultaneous projects with strong follow-up skills and attention to detail.

ESSENTIAL JOB FUNCTIONS INCLUDE:

• Manages building access for employees and guests, monitoring logbook, and issuing visitor badges.
• Job applicant and new hire coordination as well as collecting, transmitting, and updating new hire data or paperwork.
• Receives and sorts mail and prepares daily outgoing mail.
• Ability to interact courteously and professionally with all employees and guests.
• Assists with employee activities and events; may include occasional evenings and weekends.
• Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal.
• Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, ordering lunches, etc.).
• Drafting correspondence and presentations.
• Plans and coordinates corporate events, organizing and managing every aspect of anevent. Including but not limited to conceptualizing theme ideas,planningbudgets, booking venues, liaising with suppliers and clients, managing logistics, and presenting post-eventreports.
• Participates in continuous improvement efforts, creating and documenting efficient processes and procedures.
• Manages Environmental Solutions Group's Austin Office including receiving and interacting with visitors, scheduling and catering for meetings and lunches, sorting mail, ensuring everything runs smoothly.
• Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed.
• Planning space allocations, layouts, and floor moves as required; including working with architecture as need and arranging for building maintenance/construction.
• Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
• Manages vendors to stock break rooms, maintain printers, pick-up shredding, etc.
• Receives incoming calls, transfers to appropriate extension or provides requested information.
• Manages projects as assigned with little oversight necessary.
• Assists with activities and events, including large, complex company events.
• Notarizes certain documents, when needed.
• Attendance at work, including presence at work during regular working hours, or other schedule as assigned by the department manager, is essential. Acceptance of overtime assignments may be required in order to meet goals and objectives.
• Performs other related duties as required and assigned.
• Minimal travel up to 5% as needed for errands around Austin and occasional travel to Chattanooga, TN.

JOB SPECIFICATIONS:

• Minimum of 3 years of experience as a Site Administrator/Office Manager providing support in a fast-paced, dynamic environment.
• Bachelor's Degree in business or related field with 2 - 3 years of experience as an Site Administrator/Office Manager or related position or equivalent experience preferred
• Excellent verbal and written communications, networking, and presentation skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience using HRIS databases such as Workday and ADP preferred
• A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes.
• An adaptable, flexible problem-solver.
• Presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.
• Ability to maintain complete confidentiality regarding incoming calls and other information received in the course of business.
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team. Strong attention to detail.
• Ability to interact courteously and professionally with all employees, customers and guests and strong interpersonal skills with the ability to establish and maintain effective working relationships with individuals at all levels within the organization.
• Ability to quickly adapt in a fast-paced, high-energy environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ethics and Work Standards: Maintain the highest ethical and work standards, while promoting the same attributes in co-workers and others. Ensure that all business activities - with both internal and external customers - to be performed with a professional demeanor and that all participants be held accountable to this high standard.

Communication: Expresses thoughts clearly, both orally and in writing, using good grammar. Presents concise, well-organized reports in Microsoft Word, PowerPoint and Excel. Listens to understand input, feedback and concerns. Provides complete information in an open, honest and straightforward manner. Responds promptly and positively to questions and requests.

Teamwork and Relationships: Works with other employees willingly and in a spirit of cooperation and teamwork. Supports cooperation. Demonstrates a commitment to the entire business and is supportive of all initiatives (company and departmental) to help grow Environmental Solutions Group business in the United States and abroad. Cooperates fully with others to achieve organizational goals. Is tactful, courteous, and considerate. Embraces a positive outlook. Is respected and trusted by others.

Continual Improvement and Problem Resolution: Identifies and communicates suggestions for work improvements. Uses technical and analytical abilities to assure existing work practices are the most efficient and cost effective possible. Performs root-cause analysis and implements viable, permanent solutions to problems. Works with both internal and external customers to develop solutions which meet company-wide needs and objectives. Applies a sense of urgency to resolve problems or creates opportunities that will increase productivity and create value. Shares best practices with other employees across the business.

Accountability: Accepts responsibility and accessibility for both the strategic planning and the successful implementation of all projects, programs, and duties as outlined in this job description. Advises supervisor of concerns, problems and progress of work in a timely manner.

ABOUT ESG:

Environmental Solutions Group stands at the forefront of sustainable innovation, dedicated to transforming the waste industry with eco-friendly equipment and technology solutions, all designed to improve the lives of our customers, and their communities.

This Connected Collections ecosystem integrates advanced technology across our brands, including Heil refuse collection vehicles, Marathon Equipment compaction and recycling equipment, 3rd Eye technology solutions, Soft-Pak waste hauler software, Curotto-Can automated carry cans, Bayne lifting products, and Parts Central OEM parts.

Driven by a mission of "Improving Lives," our best-in-class teams, innovative products, and advanced technology work tirelessly to leave a lasting legacy of excellence and environmental stewardship, ensuring a greener, healthier planet for generations to come.

For more information, visitwww.terexesg.com.

The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.

Terex Corporation is an Equal Opportunity Employer and Affirmative Action Employer M/F/D/V.

If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply.

About Terex:

Terex Corporation is a global industrial equipment manufacturer of materials processing machinery, waste and recycling solutions, mobile elevating work platforms (MEWPs), and equipment for the electric utility industry. We design, build, and support products used in maintenance, manufacturing, energy, minerals and materials management, construction, waste and recycling, and the entertainment industry. We provide best-in-class lifecycle support to our customers through our global parts and services organization, and offer complementary digital solutions, designed to help our customers maximize their return on their investment. Certain Terex products and solutions enable customers to reduce their impact on the environment including electric and hybrid offerings that deliver quiet and emission-free performance, products that support renewable energy, and products that aid in the recovery of useful materials from various types of waste. Our products are manufactured in North America, Europe, and Asia Pacific and sold worldwide.

Additional Information:

We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact. We are committed to recruiting, engaging, developing, and retaining team members at all levels of our global workforce. Our culture is defined by our Terex Way Values - Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Our values are the driving force behind our commitment to maintain an inclusive, supportive, non-discriminatory, and safe workplace for all team members. To that end, we are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions.As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. If you are a qualified individual with a disability, including disabled veterans, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the recruiting department (person or department) atGlobaltalentacquisitions@terex.com.

The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.