Program Associate - Administrative Support

Medical College of Wisconsin
parental leave, paid holidays, tuition reimbursement, 403(b)
United States, Wisconsin, Milwaukee
Mar 05, 2025
Position Description: The Neuroscience Research Center (NRC) at the Medical College of Wisconsin (MCW) is seeking a highly organized and proactive Program Associate to provide vital administrative support to the NRC Director while leading the center's programmatic and outreach efforts. This role ensures seamless daily operations, strengthens engagement initiatives, and enhances the visibility of NRC's research and events. The Program Associate will manage the Director's schedule, meetings, travel, and administrative needs. Additionally, they will oversee NRC's communications and marketing efforts, including newsletters, website content, social media, and promotional materials. They will be pivotal in executing major NRC events, such as the Imagine More Dinner, Neuroscience and Justice lecture series, seminars, retreats, and board meetings. This position also supports educational initiatives, including the Techniques in Neuroscience Course and the NRC's role in student pathway programs. Success in this role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities effectively. The ideal candidate is a detail-oriented problem solver with a talent for coordination and a passion for relationship-building through creative communication. If you thrive in a fast-paced, collaborative environment and are passionate about supporting world-class neuroscience research, we encourage you to apply. Primary Functions Serve as the primary administrative support to the NRC Director, managing schedules, meetings, appointments, and travel arrangements. Coordinate program outreach and events, including seminars, retreats, site visits, board meetings, and the Neuroscience and Justice lecture series. Provide multifaceted travel arrangements, including lodging, transportation, and itinerary management for guests and lecturers. Oversee the Techniques in Neuroscience Course and support student pathway programs (e.g., DSHREP, SPUR). Assist with new NRC employee onboarding. Develop and maintain NRC program materials, including website content, newsletters, member databases, marketing materials, and social media accounts. Collect, analyze, and disseminate communications and events data to program stakeholders. Preferred Schedule: 8A-5P M-F Position Requirements: Specifications Minimum Required Education: Bachelor's Degree Minimum Required Experience: 1 year Preferred Education: Marketing and Communications Preferred Experience: Experience in administration, preferably academic, research, or non-profit. Field: Academic science, healthcare, health or related What to Expect Team & Culture Join a collaborative and supportive team committed to neuroscience research and innovation. Work in an environment that values organization, efficiency, and attention to detail. Engage with MCW leadership and NRC stakeholders, contributing to a mission-driven culture. Growth & Opportunities Develop strong administrative, project management, and organizational skills. Gain hands-on experience in event coordination, program management, and communications. Build relationships with research professionals and community partners, enhancing your professional network. Work Environment 3 days on-site Fast-paced, dynamic role with a focus on administrative excellence and operational support. Exposure to cutting-edge neuroscience research initiatives and educational programs. Additional Information Ideal for candidates with administrative experience in an academic, research, or nonprofit setting. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is essential. Experience with event coordination, travel logistics, and database management is a plus. MCW Benefits and Total Rewards Outstanding healthcare coverage, including Health, Vision, and Dental with Flexible Spending options. 403B retirement package with employer contributions. Competitive vacation and paid holidays. Tuition reimbursement and paid parental leave. Wellness reimbursement and access to an on-campus fitness facility. Discounted rates on cell phone plans, fitness facilities, and Milwaukee-area recreation & entertainment. For a full list of available positions, visit www.mcw.edu/careers. For a brief overview of our benefits, visit MCW Benefits Overview. #LI-FL1 MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. .