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Extension Operations Coordinator

University of Georgia
retirement plan
United States, Georgia, Athens
Feb 28, 2025
Posting Details
Posting Details


Posting Number S13325P
Working Title Extension Operations Coordinator
Department CAES-Assoc Dean for Extension
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday-Friday, 8am-5pm
Advertised Salary Commensurate with Experience
Posting Date 02/28/2025
Open until filled Yes
Closing Date
Proposed Starting Date 04/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Office/Clerical Lead
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position is responsible for directing the daily operations of the Office of the Associate Dean for Extension, which includes the Associate Dean, the Assistant Dean and the Director of County Operations. This position has full responsibility for management of the office and coordinating the Associate Dean's activities to support the strategic initiatives of UGA Cooperative Extension. This position reports directly to the Associate Dean for Extension and is the liaison with the Associate Dean's direct reports, the CAES Dean's Office, and external constituencies including other administrators, faculty, students, and external stakeholders.
Knowledge, Skills, Abilities and/or Competencies

  • Superior organizational skills
  • Excellent written and oral communication skills
  • Proven ability working with teams and excellent interpersonal skills
  • Ability to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environment
  • Ability to use independent judgment and discretion with confidential information
  • Ability to multi-task and focus in a busy environment

Physical Demands
Sitting at PC workstation for long periods using keyboard, mouse, and telephone. Lift up to 25 pounds. Driving as needed to perform job tasks.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities

  • Serves as primary liaison between the Associate Dean AND direct reports, UGA senior administrators, faculty, and staff for day-to-day office operations, projects and initiatives.
  • Frequent contact and interactions with industry and stakeholder groups both in Georgia and beyond.
  • Exercises significant judgment in planning and managing the Associate's Dean's calendar.
  • Oversee and evaluate information technology needs for the Office to include maintaining video conferencing systems and related peripherals.
  • Responsible for arranging Zoom meetings, office conferences and facilitating inter-office communications.
  • Supervises student workers and interns in the office; supports team environment of the Associate Dean's Office.

Percentage of time 30


Duties/Responsibilities

  • Coordinates requests for speaking engagements and meetings.
  • Prepares briefings and background documents for the Associate Dean before meetings and events.
  • Manages the Associate Dean's internal and public facing mass communication efforts.
  • Primary responsibility for initiating, writing, and editing drafts of regular and ad hoc communications.

Percentage of time 30


Duties/Responsibilities
  • Generate and maintain travel logs, expense reports, purchase requests, travel arrangements, reimbursements and related records.
Percentage of time 15


Duties/Responsibilities

  • Advise faculty and staff on updated policies and procedures
  • Tactfully communicate changes in policy and practice
  • Discreetly coordinate highly sensitive meetings with regards to personnel matters

Percentage of time 15


Duties/Responsibilities

  • Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative Extension.
  • Manages, coordinates, and directs the Associate Dean's Office staff in planning and executing special projects and events.
  • Executes special assignments and projects at the direction of the Associate Dean.

Percentage of time 10
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