Executive Assistant, Chief Physician Executive and Vice President Clinical Affairs & Workforce

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Executive Assistant, Chief Physician Executive and Vice President Clinical Affairs & Workforce for our Chicago office. This position is a hybrid role (three days in the office, two days working remote).

Starting base salary = $68,000- $85,000- $102,000 (commensurate with related experience). The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

Responsible for performing a wide variety of executive-level administrative tasks in support of the Chief Physician Executive (CPE) and the Vice President (VP), Clinical Affairs and Workforce. Manage two complex calendars, arrange travel, coordinate meetings both onsite at AHA offices and offsite across the nation, create appropriate background information during member visits. Proactively identify and address administrative issues and opportunities. Communicate effectively and maintain positive working relationships with internal and external stakeholders.

Essential Functions include, but are not limited to the following:

* Maintain CPE's and VP's complex calendars on a daily basis, schedule and confirm appointments, meetings and conference calls.
* Handle logistics for meetings that are located onsite or offsite, including but not limited to meeting rooms or facilities, A/V, food and beverage and registration.
* Plan, organize and coordinate various activities related to the CPE's and VP's schedule of presentations, board meetings, committee meetings, committee presentations, speaking engagements, and events.
* Provide administrative support to the HRET Board of Trustees and coordinate submission of regular reports from HRET for the AHA Board of Trustees.
* Arrange travel plans for CPE and VP to include air, ground and hotel reservations in alignment with AHA travel guidelines.
* Assist with the creation, revision and distribution of various meeting materials. Take, transcribe and distribute notes or minutes of meetings, and identify next steps/actions items and owner.
* Prepare routine and advanced correspondence, including but not limited to letters, memoranda, documents, agendas, presentations, bios and reports.
* Collaborate with colleagues and other AHA departments and keep abreast of organizational activities and the work groups managed by the CPE and VP.
* Screen CPE's office telephone calls, physical mail and greet visitors.
* Document and implement policies and procedures that ensure administrative needs of the CPE and VP are met. Identify opportunities for process improvement.

The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Vice President, Human Resources and let us know the nature of your request and your contact information.

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