VAMC/MS Research Manager

Position Overview

The Medical School VAMC/MS Research Manager will provide research administration and support services for the subset of faculty at the Veterans Affairs Medical Center (VAMC) who have research grants administered by the University of Minnesota/Medical School. This position will also serve as the primary staff liaison between the Medical School and the VAMC for all research-related work involving the Medical School. As such, the incumbent will provide day-to-day support for grant submissions, awards, and various administrative responsibilities for faculty with dual appointments, in addition to participating in school-wide Research Office activities. This individual is also responsible for establishing Medical School- wide infrastructure, processes, and procedures to support this subset of faculty.

The VAMC/MS Research Manager will report to the Medical School's Director of Pre-Award & Proposal Development Services and will spend time on both the VAMC and Medical School campuses developing relationships within both organizations.

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve.
Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is hybrid work with in person presence required at VA Medical Center on 1-2 days per week.

Duties/Responsibilities

75%: Research Management, Coordination, and Support

30%: Pre-Award Support

• Assist with pre-award activities for all Medical School faculty at the VAMC who submit their grants through the University of Minnesota, including Supporting the development, implementation, and coordination of a pre-award support process for all VAMC/MS faculty that is in alignment with Medical School pre-award processes and procedures.
• Perform grant coordinator functions for some proposals in a working manager capacity, while for other proposals, ensure that the faculty member's University department Grant Coordinator is engaged and supporting the proposal.

15%: Memorandums of Understanding - Research Support

• Support the development and operationalization of standard processes and procedures with department staff across the Medical School and Sponsored Projects Administration to ensure NIH research-related MOUs are updated per policies and guidelines.

15%: Medical School Research Coordination and Leadership

• As a member of the Research Office team, work with staff across the Medical School to connect a community of pre-and post-award staff, including assisting with: identifying and disseminating best practices; and providing other school-wide support.

10%: Regulatory Support

• Ensure the correct regulatory approvals (VAMC and/or UMN) are in place before studies begin. This will include coordinating with the IRB, IACUC, and IBC, as needed, and assisting with streamlining University processes, whenever possible, to efficiently support these faculty.

5%: Reporting

• Provide periodic updates/reports to the Associate Chief of Staff for Research at the Minneapolis VAMC and the Medical School Director of Research Support. This will include developing and managing standard research reporting tools, processes, and procedures to ensure the two leaders have the data and information they need in support of both organizations.

15%: Human Resources

• Coordinate with human resources staff across Medical School departments to ensure faculty members' human resource needs are being met.

10%: General Administration

• Provide faculty at the Veterans Affairs Medical Center (VAMC) who have research grants administered by the University of Minnesota Medical School with administrative support, such as connecting these faculty with the correct UMN and VAMC resources and assisting these faculty with bridging the two organizations' policies and procedures to help ensure faculty compliance.
• Ensure the Associate Chief of Staff for Research at the Minneapolis VAMC is aware of research needs of the faculty at the VA and in the Medical School.

All required qualifications must be included in the application materials

Required Qualifications

• BA/BS plus at least four years relevant experience, or advanced degree plus at least two years relevant experience or a combination of education and relevant work experience to equal at least eight years
• Experience managing a complex and diverse work portfolio.
• Experience developing, implementing, and managing new tools, processes, and procedures.
• Pre-award experience.

Preferred Qualifications

• Advanced degree in business administration.
• Regulatory experience.
• Experience working across multiple organizations.
• Proven strong interpersonal and collaborative skills and ability to build strong relationships across teams.
• Demonstrated ability to work effectively both as a part of a team and individually.

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $70,000 - $90,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: Hybrid

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).