Human Resources and Travel Associate, Wireless Networking and Communication Group

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The Wireless Networking and Communications Group (WNCG) is an Organized Research Unit and interdisciplinary center for research and education with an emphasis on industrial relevance. The center is located within and works closely with the Chandra Family Department of Electrical Computer Engineering (Texas ECE), a top-ranked program and the largest department in the Cockrell School of Engineering. We're looking for a service-minded problem-solver to join our administrative team!

WNCG is home to more than 200 graduate students and 28 faculty. Our missionis to create a collaborative environment that supports research and provides highly relevant education and opportunities. We promote technical innovation, imagination, and entrepreneurship in wireless networking, communications, and data sciences.

WNCG and Texas ECE are committed to the advancing of the common good through every aspect of research, education, and outreach activities. We take pride in our values and achieving a greater impact.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.

Provide human resources support, employment management, and travel reimbursement processing for the Wireless Networking and Communications Group, a large, high-functioning, multi-million-dollar research center.

• Coordinate high-volume, complex center human resources support throughout personnel life cycle. Engage with diverse stakeholders and exercise regular problem-solving, providing appropriate counsel and resources. Manage center Workday processes. Support center requests related to employment, collaborating with appropriate offices. Assist with screening administrative team applicants and scheduling interviews. Provide backup and surge support for tuition bill payments, costing allocations, and faculty summer salary as needed. Contribute to regular maintenance of center rosters and administrative guides.

• Collaborate with and support ECE department, Cockrell School of Engineering, Graduate School, HRSC, Texas Global, and related offices for Workday and human resource projects and troubleshooting. Function as center expert on HR policies--delivering center human resource communication as needed. Attend relevant training to maintain knowledge.

• Provide requested supporting documents for visa extensions, travel requirements, and related requests. Collaborate with Texas Global on USCiS submissions for graduate students, research staff, and visiting researchers. Provide supporting documentation for visa extensions, travel requirements, and related requests. Manage center work authorizations and employment verification, exercising diplomacy and confidentiality.

• Facilitate center travel reimbursements and function as center travel policy expert. Guide center members on university procedures based on funding type, location, appointment, and visa status. Assist center members with conference registrations and centrally billed travel. Coordinate center event travel and lodging. Attend relevant training to maintain knowledge.

• Provide support for center events. Collaborate with team to optimize fundamental processes. Participate in regular team meetings and attend relevant training. Maintain various task logs. Perform special projects as needed.

• Other related functions as assigned.

• Bachelor's degree and three years of relevant human resources experience.

• At least two years working in a public-facing customer service role.

• Demonstrated resiliency and integrity working within a demanding environment.

• Demonstrated ability to prioritize job tasks in dynamic circumstances without sacrificing accuracy and attention to detail.

• Demonstrated ability to work under pressure and meet multiple deadlines while working independently and/or as a team member.

• Demonstrated ability of excellent interpersonal, verbal, and written skills.

• Professional demeanor and regular, punctual attendance.

• Solid knowledge of office productivity tools, such as Mac OSX and Microsoft Office.

Relevant education and experience may be substituted as appropriate.

• Experience providing training or coaching.

• Experience working in higher education, particularly in STEM or with a significant research operation.

• Experience working with faculty and graduate students.

• Experience with Workday HCM and USCIS processes.

• Experience with sponsored project post-award management.

• Being adaptable, flexible, and having a positive comportment.

$59,000 + depending on qualifications

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.