Lead Agent PAVN Distribution Coordinator, 40 Hrs, Day Shift

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Exemption Status:

Schedule Details:

Scheduled Hours:

Shift:

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Union:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

I. Major Responsibilities:

1. Orients, and trains all Supply Coordinator I, Supply Coordinator II, and Material Handlers assigned to area.
2. Establishes par levels for daily requirements on all supplies needed for direct patient care.
3. Meets with Nurse Coordinator to review and re-establish par levels on floor stock items.
4. Assist Nursing Coordinator in gathering information directly related to the preparation of the annual supply budget, i.e., current and anticipated supply statistics.
5. Performs periodic inventories of all stock supplies in specified areas. Coordinates annual physical inventory with Manager of Materials Distribution on predetermined schedule.
6. Ensures that orders for product are picked from inventory location and separated for delivery, loaded onto truck and transported to appropriate location.
7. Responds to stat orders received through the phone, e-mail, or pager requesting stock items. Makes certain items are delivered to appropriate areas in a timely fashion.
8. Tracks the schedule of deliveries, ensuring items are received on a timely basis from vendors. Contacts vendors to verify shipping schedules on hard to get or specialty items.
9. Oversees the keying of the quantity of received goods from vendors. Verifies that information entered into the system is accurate.
10. Makes recommendations on employee hires, transfers, promotions, discipline, terminations, and similar actions. Resolves personnel problems within position responsibilities. Performs annual employee evaluations in collaboration with department manager.
11. Distributes and monitors the flow of work for an assigned group of employees. Provides training and technical assistance to employees within the assigned work area. Assists supervisor in assuring that assigned employees are provided with appropriate resources, materials, and methods. Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel. Relays work instruction from the Manager.
12. Performs duties of other Distribution Coordinators at other sites as needed.
13. May perform duties Supply Coordinator and Material Handler as needed as a part of a working team.
14. Oversees accurate and timely input of order entry, receipt, and other data transactions into the computerized management information system.
15. Schedules hours worked, time off, weekend coverage, overtime, and/or shift rotation for the worksite.

Standard Staffing Level Responsibilities:

1. Complies with established departmental policies, procedures and objectives.
2. Attends variety of meetings, conferences, seminars as required or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
6. Maintains, regular, reliable, and predictable attendance.
7. Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:
Required:
1. High School degree or equivalent

Experience/Skills:
Required:
1. Five years of relevant job experience. Strong customer skills required.

Preferred:
1. Two-year lead experience preferred.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies, including age-specific competencies and their measurements, will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

Work is considered sedentary. Position requires work indoors in a normal office environment.

Must have own transportation. Cross-campus coverage as needed.

Monday - Friday 7:00 AM - 3:30 PM.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.