Administrative Assistant III

Statistics and Data Sciences:

The UCF Department of Statistics & Data Science instructs students in a wide variety of methods for collection, analysis, interpretation, presentation, and organization of data. Students in our programs gain the knowledge and technical skills necessary to use complex data in many different applications. The department offers three undergraduate degrees: one in Statistics, one in Actuarial Science, and one in Data Science. The graduate degree offered by the department includes an M.S. degree with two tracks in Data Mining and Statistical Computing, a SAS certificate program, and a Ph.D. degree in Big Data Analytics.

The Opportunity:

UCF College of Sciences seeks an Administrative Assistant III to manage the administrative and daily operations of the Statistics & Data Science Department. Tasks include organizing symposium and industry partnership, advising on faculty affairs with department chair, and some undergraduate support.

Are you an organized, detail-oriented, and proactive professional who thrives in an innovative environment? Do you have a passion for keeping operations running smoothly while supporting a dynamic team? If so, we want YOU to be part of our success story!

Responsibilities:

• Establish and maintain front office procedures and guidelines. Supervises and trains front desk students for front-facing operations. Assist faculty, staff, and students with routine inquiries. Coordinate faculty meetings, colloquium talks, receptions and similar functions for the Chair. Monthly minute taking for faculty/staff meetings, assist in gathering preparation materials for meetings. Maintain department website and social media marketing. Point of contact for Data Science Lab technology needs along with lab director. Serve as backup for front desk operations and assist with low-level IT support for faculty and the stats conference room.

• Serve as property custodian and building liaison for the department. Manage property and computer inventory by tracking assets. Entering surplus items for pickup via the surplus database. Order keys for department Maintain and order all equipment and supplies as needed. Assist faculty and students to reserve seminar room, classrooms and conference rooms. Reconcile all purchases, via workday.

• Assist Chair in collection and submission of faculty academic assignments, in-unit assignments, faculty evaluations, data collection for department annual reports, syllabi, finals & office hrs. Faculty activity system (FAS) reporting, and other forms/agreements submitted to the college/university. Serve as liaison with university administration and the college. Maintain the Chair's calendar and review and track student complaints. Backup for front-line undergraduate questions & concerns, and facilitating administrative forms for advising needs. Assist faculty as needed in running queries of Pegasus Mine Portal, manuscripts, correspondence, and seeking solutions on campus.

• Liaison with external partners and data advisory board. Managing logistical operations for the Big Data Analytics Symposium, sponsor solicitation and engagement, speaker coordination, help with student competition management, space and room reservation, agenda creation and run-of-show preparation, registration and information, volunteer and staff assignments, feedback collection.

• Other duties as assigned by supervisors.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience , or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor's degree

• 2-4 years administrative assistant or office experience

• Experience with event planning and community engagement

• Experience working in higher education

• Experience effectively managing calendars and scheduling committee/departmental meetings

• Customer focused and professional in interactions with faculty, students, and staff

• Strong attention to detail with the ability to effectively prioritize tasks and manage multiple responsibilities in a fast-paced environment

Additional Application Materials Required:

Resume and cover letter required in addition to a completed application.

Special Instructions to Applicants:

This position is fully on-site at UCF's Main Campus.

The anticipated salary range for this position is $20.29 to Negotiable. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.