Operations Support Specialist

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients' needs. Learn more at www.pavion.com

Pavion and our family of companies is seeking a talented and motivated Operations Support Specialist to join our integration business unit.

Primary Responsibilities:

• Manage schedules, calendars, and appointments for team members as needed
• Order office supplies and schedule equipment maintenance
• Handle incoming and outgoing correspondence, including emails, phone calls, mail and deliveries
• Prepare and organize documents, reports, and presentations for managers
• Assist with data entry, filing, and maintaining accurate records
• Arrange travel, accommodations, and itineraries for staff
• Coordinate and schedule meetings, conferences, and events
• Support team projects by managing timelines and ensuring deliverables are met
• Assist in the warehouse as needed
• Gather and submit information for project permits as needed
• Coordinate vehicle maintenance and repairs
• Perform other duties as assigned by the Operations manager or General manager

Basic Qualifications:

• High school diploma or equivalent required
• Proven experience in an administrative or support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Positive attitude, flexibility, and the ability to work both independently and as part of a team

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.