Program Administrator

Job Summary

Responsible for managing all PTRS Department records and data systems related to budget and finances, personnel, business partnerships and ventures, development, meetings, and educational programs, including those confidential in nature. Administers Department contracts, payroll, purchasing, and billing/payments. Supervises Department staff. Prepares and maintains professional business reports on finances (budgets, financial projections/forecasts, performance metrics), research and scholarship, accreditation, and various other Department operations. Reconciles financial accounts in finance and procurement software. Serves as liaison to University and College administrative offices. Proactively assists the Chair with administrative duties. Represents the Department Chair at meetings as needed. Supports CNHP Health Professions administratively as needed.

Essential Functions

• Supervise Department staff and work study students.
• Manage Department financial records, procurement, and reporting.
• Prepare revenue and expense projections.
• Manage Department Computer/Technology Assets as well as PT and Research Lab Equipment.
• Use WebSalary, WebFinance, MS Excel, and other software to maintain department financial records, analyze performance, create projections and financial forecasts, and prepare financial reports.
• Administratively supports CNHP Health Professions as needed.
• Prepare and processes check requests, oversee pcard reconciliations, financial transfers, deposits and other financial paperwork.
• Monitor expenses and budgets for all operations and ventures.
• Prepare and submit contracts related to hiring quarterly adjunct and lab instructor faculty and business ventures.
• Procurement of office, research, teaching, and other supplies.
• Plan and manage travel expenses. * Organize, plan and manage events, meetings, searches, etc.
• Assist with creating job descriptions and business case requests as well as managing the search process in PageUp.
• Handle escalated student situations related to financial aid, billing, housing, registration and student life.
• Develop and maintain necessary computerized record keeping systems and appropriate informational databases for all programs to assist with reporting for accreditation and requests for program information both internally and externally.
• Department facilities liaison for PTRS * Event planning such as continuing education, speakers' events, etc.
• Performs other duties as assigned by Department Chair. -

Required Qualifications

• Minimum of Bachelor's Degree in Business Analytics, Finance, Accounting, Communications, or similar field or the equivalent combination of education and work experience.
  
  
  
  • Please review the Equivalency Chart for additional information.
  
  
  
  
• Minimum of 5 Plus years of experience.
• Minimum of five years business administration experience

Preferred Qualifications

• MBA preferred
• Ability to work and make decisions independently; proactive.
• Excellent verbal and written communication skills.
• Ability to work diplomatically and collaboratively with faculty, administrators, and staff.
• Ability to handle multiple tasks, prioritize duties, and meet deadlines.
• Proficiency in managing finances to include maintaining financial records, performing financial analyses and projections, overseeing performance metrics, and preparing financial reports.
• Proficiency with business software to include advanced experience with Excel, Word, Outlook, PowerPoint, and web browsers.
• Proficiency creating tables, charts/graphs, and other graphics.
• Attention to detail.
• Experience with academic software preferred.

Physical Demands

• Typically sitting at a desk/table

Location

• University City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade K. Compensation for this grade ranges from $54,630.00 to $ 81,940.00 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

Additional Required Documents

A review of applicants will begin once a suitable candidate pool is identified.