Program Coordinator - College of Law

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Performs administrative and operational duties to support the College of Law. Provides administrative support for assigned programs. Serves as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters. Resolves moderately complex issues. Performs work that requires knowledge of administrative/office management practices. Work independently and follow through on assignments with minimal direction. Serves as a liaison between program assistants, faculty, and the Dean's office.

• Provides administrative, academic, and instructional support to faculty, supporting Assistant and Associate Deans, and Adjuncts with daily activities. Facilitates communication between students and professors to ensure efficient operations of the department.
• Coordination and facilitation of specific activities/tasks/assignments for the College of Law, such as course scheduling and space allocation, program promotion, and recruitment, event planning, including catering, accommodations, and meeting sites, logistics, invitations, flyers, and duplication of pertinent materials. Participates in and arranges after-hours and weekend events as required.
• Monitors account/expenditures and reconciles statements. Advises management on budgetary needs or discrepancies. Assist in the coordination/preparation of strategic plans in support of the program or service.
• Assists in recording and maintaining accurate grades in the system. Assists in creating and monitoring courses.
• Assists Faculty in preparing, inputting or uploading, and administering midterm and final exam materials in ExamSoft or other assessment platforms. Oversees training coordination of exam administration among faculty support staff and serves as point person for those activities. Performs various administrative duties for additional faculty including but not limited to preparing class handouts, events, exam preparation, proctoring exams and etc.
• Proofreads and distributes course materials for correct grammar, format and content while exercising tact, discretion, good judgment and diplomacy.
• Assists with the preparation of relevant documents for onward submission to the American Association of Law Schools, preparation and distribution of faculty tenure and non-tenure promotion files and correspondence, and preparation and distribution of ABA accreditation files.
• Assists with the preparation of travel authorizations, expense reports, requisitions and procurement card transactions and reconciliation in PantherSoft as needed. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Serves as liaison between program participants and the university community. Trains, directs, supervises, and evaluates the work of program assistants and others and is highly accountable to the work of the program, as required. Assures that the staff are compliant with university policies and procedures.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Research Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.