HUMAN RESOURCES SPECIALIST II

University of Missouri-Saint Louis
dental insurance, parental leave, paid time off, paid holidays, tuition assistance
United States, Missouri, St. Louis
Feb 13, 2025
Apply for Job Job ID 54891 Location St. Louis Full/Part Time Full-Time Add to Favorite Jobs Email this Job Hiring Department Human Resources Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas. Job Description As an HR Specialist II in UMSL's Office of Human Resources, you will play a pivotal role in supporting new hires, managing employee communications, and fostering employee engagement. You will also ensure the smooth flow of daily office operations, office coverage, and HR business processes, including using software tools to streamline our work. New Hire and Employee Engagement Assist new hires in completing I-9s, complete on-site I-9s Assist new hires with pre-boarding forms Support New Employee Orientation and create new employee welcome kits Support employee engagement initiatives Employee Communication Draft, vet, and disseminate email newsletters Develop layouts, images, and graphics support of employee communication, recognition, and engagement Advertise and promote activities on campus through email, campus calendar and website. Communicate with leaders, supervisors, and employees regarding time sensitive topics Process Improvement and Technical Skills Suggest innovative ways to improve processes in the HR department Use Kuali to create and maintain forms Use Microsoft and Adobe products as well as Canva and Qualtrics Use Ai programs to create voice-over presentations Edit and design the HR website as well as update website and forms as needed Office Support Greet and welcome employees and visitors in a courteous and professional manner Assist employees and visitors with general inquiries Scan documents into eHRFile Other Duties as Assigned Assist the HR Partners regarding employees in their units or through special projects Assist Executive Director in special projects Perform other duties as assigned Key Benefits: A team that's energized by advancing UMSL's mission Opportunities for professional development and career growth Health, vision and dental insurance coverage available day one Generous paid leave, including 9 paid holidays and 4 paid Winter Break days Multiple retirement options, including matching of 100% of up to 8% of eligible pay and vesting in three years Tuition assistance for employees and immediate family members See a comprehensive list of benefits here: https://www.umsystem.edu/totalrewards Shift Monday - Friday, 8 am - 5 pm, On campus Minimum Qualifications An associate's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Strong organizational skills Strong attention to detail Proven experience in consistently following standard operating procedures Positive, friendly, and professional demeanor Excellent communication and interpersonal skills Comfortable with innovation and change Comfortable with handling multiple administrative tasks simultaneously Ability to handle sensitive information with confidentiality Ability to work independently and as part of a team Technical Proficiency: Microsoft products: Intermediate to Proficient knowledge of Power Automate, SharePoint, Excel, Word, PowerPoint and Lists Adobe products: Basic to Intermediate knowledge of Adobe Acrobat, Adobe Sign, Photoshop, Illustrator and Premiere Pro Kuali: Forms with workflow Canvas: Presentations and graphics Website: Basic knowledge of HTML, CSS and JavaScript AI: Voice-over presentations Quadratics: Surveys Anticipated Hiring Range Pay commensurate with education and experience. Hiring Range: $19 - $21 hourly Grade: GGS-8 University Title: HR Specialist II (4352) Application Materials Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu. Other Information We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences, and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research, and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Values Commitment We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement. Equal Employment Opportunity The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146. To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.