Manager, Leaves and Accommodations

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an immediate opening in our Talent Management department for an experienced and motivated Manager, Leaves and Accommodations.

Under the direct supervision of the Director, Talent Management, the Manager, Leaves and Accommodations will be responsible for the management of all leaves of absence (U.S. and International), accommodation determinations, the worker's compensation program and assisting the team with the administration of the U.S. benefit plans (including health and wellness, life and disability and multiple voluntary programs), as needed.

In this capacity, the Manager, Leaves and Accommodations will:

• Provide subject-matter expertise related to global leaves of absence, accommodations, workers' compensation, ergonomics and compliance programs;
• Provide day-to-day leadership, oversight and coordination of the team's responsibilities in accordance with the Firm's strategic goals, policies, and federal and state laws and regulations;
• Set overall priorities and initiatives for the Firm's leaves of absence, accommodations, workers' compensation, ergonomics and compliance, including preparing and maintaining SOPs and project plans;
• Responsible for monitoring and ensuring compliance with federal, state and local laws, including but not limited to: FMLA, ADA, COBRA, HIPAA-HITECH, DOL and IRS regulations in collaboration with Department Management, Directors of Business Operations and Talent Management department;
• Lead implementation of new programs, portal content updates, vendor RFPs and contract negotiations related to leaves of absence;
• Manage the Firm's workers' compensation program including, but not limited to; handling claims, settlement negotiations, and coordination with outside counsel to attend depositions/hearings;
• Regularly review policy documents for updates;
• Oversee payroll and benefit premium collection for individuals on leave;
• Prepare reports reflecting individuals currently on leave and any applicable budget relief for timekeepers;
• Initiate the interactive process when necessary;
• Review and provide recommendations for all ADA accommodations;
• Ensure that all records related to leave of absence, workers' comp, ergonomics and accommodations are complete and accurate;
• Review ergonomic assessments and recommendations for approval;
• Engage with the Firm's Chief Employment counsel regarding complex leave and accommodation issues;
• Develop, implement and monitor appropriate controls and metrics to identify and recommend improvements to current processes to ensure that overall performance is aligned with business objectives;
• Manage team performance, set goals and ensure the team's continuous professional development;
• Interface with consultants, vendors, and carriers as needed;
• Assist with benefit administration and respond to general inquiries as needed;
• Act with a high degree of integrity and discretion handling confidential employee information;
• Exercises good judgment at all times with respect to data privacy, security and all Firm policies and procedures; and
• Performs other duties as assigned.

Proficiencies:

• Advanced knowledge of customer-service principles;
• Expert knowledge of employment/leave of absence/ADA accommodation-related laws and practices;
• Expert knowledge of leaves of absence administration;
• Fundamental knowledge of benefit programs;
• Fundamental knowledge of general payroll concepts;
• Fundamental proficiency in Workday (preferred) or other human resource management systems;
• Fundamental proficiency in payroll systems (e.g.: ADP Vantage);
• Excellent computer skills and proficiency in Microsoft Excel and other MS Office applications is required; and
• Advanced knowledge of related regulations (i.e., COBRA, HIPAA-HITECH, Section 125, qualifying family events, PPACA, ERISA, 401(k), 415).

Qualifications:

• Bachelor's degree or equivalent experience, preferably in Human Resources or other Business related field, industry certification (i.e. CEBS) a plus;
• At least 7 years of experience in leave of absence administration (required);
• At least 3 years of supervisory experience; and
• At least 3 years of experience in a professional services or legal environment.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $133,400 and a maximum of $175,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.