Payables Accountant

North Carolina State University

$55,000 - $60,000

remote work

United States, North Carolina, Raleigh

Feb 11, 2025

Posting Information

Posting Number	PG193968EP
Internal Recruitment	No
Working Title	Payables Accountant
Anticipated Hiring Range	$55,000 - $60,000
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).
Job Location	Raleigh, North Carolina
Department	University Controller
About the Department	The University Controller's Office is a department within the Finance Division. The office has business units covering the following areas: The office is responsible for cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university's tax compliance. The University Controller's Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University's financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals. The University Controller's Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio.
Essential Job Duties	Reporting to the AP Manager, the Payables Accountant primary role is to assist the Controller's Office in coordinating, supporting, and interacting with campus customers to enhance their knowledge of foreign currency purchases and payments. The primary responsibilities of the include: Reviewing foreign wire transfers for campus, ensuring correct documentation, and verifying invoices, account classification, and compliance with university, state, and federal regulations. Translating invoices received in various foreign dialects and advising the campus user of the correct currency conversion and payment method. Providing final approval on all payment requests. Using third-party wire vendor software to: track outgoing payments, confirm beneficiary/banking information, view pending/recent transactions, initiate good faith letters, determine current currency rates, and review outstanding orders. Collaborating independently with the third-party wire vendor to trace undelivered wires and verify that funds are resent or returned to the University. Reviewing, entering, and approving campus and purchase order adjustment vouchers (credit memorandums) in the Financial System. Confirming refund checks are received in a timely manner, and deposited using the correct project and account codes. Researching, analyzing, and responding to claims from the State Controller's Office annual duplicate audit. Working with vendors and the State to resolve duplicates and initiate fund transfers through the NCFS system to complete the recovery process. Analyze problem vendors and develop recommendations for resolution. Document discrepancies through oral and written communication. Resolve complex issues, proactively identifying and addressing potential problems Reviewing and approving for payment of campus vouchers and purchase order invoices as needed. Create campus vouchers for areas such as Enterprise Direct Bill, Motor Fleet Management, etc. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties , such as being a backup support to the Payables Manager. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience	Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Knowledge of accounting principles and the ability to interpret State and Federal policies, guidelines, regulations, and laws and apply them to University issues. Ability to analyze financial and non-financial information and identify, correct, and assist in resolving problems and accounting errors. Proficiency with Microsoft Office Suite (Excel, Word, etc.)
Preferred Qualifications	At least five years of financial and accounts payable experience through interpreting and applying policies, procedures, and guidelines and reviewing external invoices. Excellent communication skills with the ability to document and respond to inquiries from university financial personnel. comfortable working in a high-volume environment and can prioritize work assignments.
Required License(s) or Certification(s)	n/a
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	02/11/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include a resume, cover letter and contact information for at least 5 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.

Position Details

Position Number	00044330
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	496001 - University Controller
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.