Residency Coordinator (Bethesda Clinic) - Part-Time

Why M Physicians?

The Bethesda Family Clinic is dedicated to providing the full spectrum of family medicine to patients of all ages, our providers emphasize prevention and wellness, as well as a broad knowledge of the patient in the context of the family and the community.

• Build and coordinate annual block rotation and attending schedules
• Provide administrative support for the residency program (Program Director, Program Administrator, Faculty, etc.)
• Provide curriculum support by maintaining current documentation, maintaining site relationships and providing support for the curriculum review process as appropriate.
• Provide general administrative support to program, residents, faculty, staff, clinic, residency and clinic meetings, Continuous Quality Improvement (CQI) projects, etc.
• Greet, screen and assist others in person and on the phone.
• Support lead resident(s) training, meeting schedules, annual elections, job description and manual maintenance.
• Develop and maintain organization systems for records and reports for resident and faculty portfolios and residency program accreditation.
• Draft and maintain program wide communication tools.
• Maintain residency program website and other social media outlets including reviewing, editing and developing content with program leadership.
• Manage and maintain clinic and program specific supplies.
• Process program expenses and reimbursements
• Create and maintain standard work documentation for administrative department functions.
• Input and maintain residency program schedules using predefined criteria and guidelines.
• Input and maintain resident, faculty, and other provider schedules to include inpatient and outpatient activities, call schedules, department responsibilities, life support courses, programmatic courses, CME, vacation, in-training exam, etc. into designated scheduling software. Ensure program activities are included on resident and faculty schedules.
• Coordinate and manage medical student rotations including communications with the medical school and students, create and modify schedules, coordinate and manage resources and orientation.
• Coordinate and manage other trainee rotations including communications with the appropriate school and students, create and modify schedules, coordinate and manage resources and orientation.
• Coordinate, manage, and monitor program components through Residency Management Suite (RMS) or other designated software including block schedules, assignments, duty hours, conferences, evaluations, curriculum, quarterly reviews, personnel data, procedure logger and program agreements.
• Participate in recruitment, onboarding, orientation, graduation, and other special events as part of the administrative team, which may include scheduling, coordinating, reserving space, placing orders, creating and organizing materials, gathering and dissemination of important information to all participants.
• Agreements: in collaboration with the Program Administrator, monitors, gathers and submits information, and obtains signatures for agreements. Tracks agreement progress to ensure that they are obtained and fully executed.
• Evaluations: Assists with and coordinates the program evaluation tools and process including program, resident, faculty, leadership, preceptor, and rotation evaluations. Coordinates special evaluative activities and conferences, Maintains evaluation tools, communicates and ensures evaluation tool/form completion.

• Associates Degree and /or licensed medical assistant. Work experience may be used in place of formal education.
• Minimum three years of administrative and secretarial support experience, preferably in a health care or educational setting.
• Experience with word processing and other computer applications.
• Experience managing multiple systems and meeting the requirements established by regulating bodies.

Location: 580 Rice St, St Paul, MN 55103

Hours: 0.75 FTE

Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more!

Compensation:

At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance.

University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.

Join us on a mission to advance medicine.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.