Assistant Project Manager- Non-IT

IBTS is seeking a motivated and detail-oriented Assistant Project Manager with experience in the construction industry to support the management of federal projects. This position will assist in the day-to-day operations of federal construction projects, providing administrative, technical, and coordination support to ensure successful project execution.

The ideal candidate will possess construction management experience and familiarity with federal projects, working closely with Program Managers, Project Managers, government clients, subcontractors, and project teams to achieve project goals.

Support Program/Project Managers in the planning, execution, and monitoring of federal construction projects, ensuring adherence to project schedules, budgets, and quality standards.
• Assist in the preparation of project documentation, including reports, meeting notes, schedules, and status updates.
• Coordinate and track project deliverables, ensuring timely submission to meet client requirements.

• Support the development of project plans, including timelines, resource allocation, and budget tracking.

• Assist in conducting engineering analyses, compiling data, and contributing to technical reports.

• Maintain strong working relationships with government clients, subcontractors, and internal project teams.

• Help manage subcontractor performance, tracking deliverables, and ensuring compliance with project requirements.

• Support the quality assurance process by reviewing project documentation for accuracy and completeness.

• Assist with risk identification and mitigation strategies to prevent project delays and cost overruns.

• Provide administrative support, including scheduling meetings, maintaining project records, and coordinating communications between stakeholders.

• Ensure compliance with Federal Acquisition Regulations (FAR) under the guidance of Project Managers.

• Bachelor's degree in engineering, construction management, architecture, or a related technical field from an accredited institution.

• Minimum of 2-3 years of experience in construction project management, preferably with federal projects.

• Familiarity with federal agencies such as EPA, FEMA, or HUD is a plus.

• Proficiency in MS Project, Smartsheet, or other project management tools.

• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• ICC Commercial Building Inspector Certificate or the ability to obtain it (preferred).

Other Qualifications

• Ability to meet eligibility requirements for US Citizenship, federal security clearances, or access to government installations.

• Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.

• Excellent written and verbal communication skills to support documentation and stakeholder interactions.

• Proven ability to work effectively both independently and as part of a team.

• Demonstrated problem-solving skills with attention to detail.

• Exposure to or knowledge of the Federal Acquisition Regulations (FAR) is a plus.

• Experience working with subcontractors, vendors, or government clients preferred.

Personal Qualities

IBTS places a high value on certain personal traits that work toward creating a positive, supportive work environment, which is essential for working together and achieving success. We believe that the manner in which you achieve your results is equally important as the results themselves. The following are key personal traits essential for success in senior leadership roles within our organization.

• Strategic/Innovative Thinking
• Professional and Effective Interpersonal Skills
• Delegation with Team Accountability
• Risk Evaluation/Management/Mitigation
• Relationship Building: Internal and External

Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.

The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Puerto Rico, and Washington, DC.

We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.

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