Global Services Associate (Part-time)

The expected hiring range for this position is

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

Fermilab's Campus Access Office within the Security Emergency Management Division seeks a Global Services Associate in Lead, South Dakota. The Global Services Associate is under the general direction of the Campus Access Supervisor. This position is based on significant knowledge of the Laboratory's procedures and operations of the area to which assigned. You will provide specialized support and perform moderately cultivated duties, tasks, and assignments that are broad in nature, non-routine, and diversified exercising to a moderate degree of independent decision making and problem resolution.

You Will:

• Assists Lab Users, Visitors, Authorized Guests, and Sub-contractors (Contingent Workers) to acquire and renew site access and ID Badges; process access requests for approval of foreign visitors site access and ID badges, and enter the appropriate data into the applicable systems as needed; maintain Contingent Workers electronic files and coordinate with them as needed
• Assists with the Foreign Nationals' records for foreign national Users, Visitors, Employees, Sub-contractors and Authorized guests to whom site access has been provided
• Maintains an understanding of relevant nonimmigrant and immigrant documentation and status categories and applies them to individual circumstances.
• Identifies foreign and U.S. documents, such as passports, visas, work authorizations, etc. noting expiration dates and other key elements that are required by FNAL policies and procedures.
• Assists with ongoing development and implementation of internal processes and procedures; reviews and monitors system data and reports, and updates or corrects data accordingly.
• Keeps informed of system improvements and acts as a team member in the developing, testing, and implementing new or modified Campus Access processes to meet changing requirements.
• Responsible for monitoring and coordinating updates to the Campus Access webpages and ongoing maintenance of the department's process and procedure manual.
• Compiles reports as needed and collects and maintain records as required and/or permitted by law, DOE, and/or the Laboratory's Records Retention policy.
• Assists in special projects within the Campus Access
• Interacts with Contingent Workers, their respective families and other employees; relays messages on behalf of the group.
• Processes standard domestic travel forms for requests and reimbursements, ensuring their completion.
• Inputs and updates data to generate standard reports using a pre-formatted database.

We Are Looking For:

• High School Diploma and 3+ years of general office experience
• Must be a U.S. Citizen to be considered for this position.
• Willing to work part-time on-site in Lead, SD.

Applicable Knowledge, Skills and Abilities Preferred:

• Knowledge of understanding general business ethics and practices
• Proficiency with Microsoft Office Suite
• Proven track record to work independently as a team while providing analyses as needed
• Proficiency in Workday, Badge Pass/Badging software, Service Now, and/or DOEsystems
• Ability to handle case critical documents

Why Fermilab:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Fermilab is an Equal Opportunity Employer and is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factors.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf
If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

What To Expect Next:
We'll be in touch! If you are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.