Accounts Payable Specialist

About the Opportunity
The Accounts Payable Specialist is responsible for ensuring the Authority pays invoices on time and appropriately in coordination with UNC System Office (SO). This position processes a very high volume of payments on a daily basis including recurring invoice payments, as well as program expenditures for the various programs administered by the Authority, averaging over $166 million per year. This includes reviewing invoices and coding them into PeopleSoft for payment with a high degree of accuracy and in accordance with established procedures. Other duties include coordinating the purchasing process and setting up and managing purchase requisitions in PeopleSoft. Responsible for advising and assisting staff on State purchasing requirements and ensuring the use of approved vendors. Also included is the payment for operational costs for the Brooks Foundation, as well as managing and safeguarding the checkbook. Serves as the primary point of contact for agency travel authorizations and reimbursement, as well as purchasing office supplies and maintaining office supply inventory. Position is responsible for the processing of payments for legal fees incurred by both SEAA and Department of Justice and the maintenance of associated borrower accounts. Position will participate in the budget process through building People Soft reports with historical data and other supporting documentation, generate quarterly budget-to-actual reports to allow ongoing monitoring, as well as producing workpapers and documentation when requested by auditors. Serve as backup for the Accounts Receivable position and assisting with other special projects as needed.

This position may be eligible for a hybrid or remote work arrangement, consistent with System Office policy. UNC System employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

About the North Carolina State Education Assistance Authority
The North Carolina State Education Assistance Authority (NCSEAA), an agency of the State of North Carolina, is authorized by the General Assembly to plan, finance and administer student financial assistance programs of a statewide or inter-institutional nature. It serves students attending public and private two- and four-year colleges and universities in North Carolina, as well as families of students attending nonpublic K-12 schools.

About the Team

The Financial Services Division manages the Authority's financial functions, program review oversight, and mail and scanning processes.

Minimum Education, Experience, and Skills
High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Education, Experience, and Skills
Basic knowledge of program laws and regulations needed to perform job duties.
Knowledge of governmental accounting theory and ability to interpret and adhere to policies and procedures as established by the Authority.
Basic knowledge and the ability to learn a variety of financial systems, interfaces, software and other technology needed to complete job duties.
Ability to verify and ensure accuracy and validity of the Authority's transactions. This includes understanding current trends in invoice-related and payment-related spam, phishing, and other fraudulent activities. Ability to recognize these attempts when they are presented to the Authority.
Ability to communicate effectively with vendors and Authority employees to resolve issues and find solutions.

• Classification: Accounting Technician
• Position Competency Level: Advanced
• Position Number: G0003055
• Employment Type: SHRA
• Appointment Type: Permanent
• Full-Time/Part-Time: Full-Time
• Recruitment Salary Range: $45,000-$55,000
• Salary Grade Equivalent: GN09
• Location: Raleigh, NC USA
• Posting Open Date: 2/5/2025
• Posting Close Date: 2/26/2025 7:00 p.m. EST

Equal Employment Opportunity and Other Information
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is a VEVRAA Federal Contractor.

To claim veteran's preference, all eligible persons must indicate their eligibility as requested on the application. A DD Form 214, Certificate of Release or Discharge from Active Duty, may be required later in the selection process.

The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Human Resources Contact Information
Applicants needing assistance with the application process are asked to contact: recruiter@northcarolina.edu.