Business Services Associate

Title: Business Services Associate

Department: CEWD Operations

Campus Location: Arnold/Main Campus

Salary Range: $51,169-$63,961

Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Hours Per Week:40

Work Schedule:

Position Type:Full-Time Staff, Non-Exempt

Position Summary

The Business Services Associate provides fiscal support to the departments of the school of Continuing Education and Workforce Development to ensure accurate and timely posting of transactions to the general ledger. The Business Services Associate is responsible for purchasing, invoice processing, billing, p-card reconciliation and expense statement preparation for transactions originating in CEWD. The Business Services Associate is also responsible for CEWD adjunct faculty processes, including new hire document processing, placing faculty on the pay rate scale, issuing faculty contracts and processing contract adjustments

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

ADJUNCT FACULTY CONTRACTS AND ADJUSTMENTS
Generate and process a large volume of CEWD adjunct faculty contracts according to system reports or by department request. Process contract adjustments throughout the term. Work with CEWD departments, Human Resources and Payroll to ensure accurate and timely faculty contract payments. Intake, review and process all confidential new adjunct hire paperwork and verify new hires identification. Monitor and maintain tracking system. Evaluate credentials and assign rate, based on CEWD pay scales. Create faculty record in Colleague and deliver payroll forms to Human Resources. Manage CEWD adjunct faculty files, ensuring adherence to confidentiality and data protection protocols.

PURCHASING/ACCOUNTS PAYABLE
Work with CEWD departments to identify purchasing needs, obtain pricing from multiple vendors per AACC purchasing policies, create requisitions and place orders with outside vendors and process invoices for payment. Review invoices submitted under Vendor Agreements for accuracy by gathering and reconciling payroll data, class rosters, and expenses. Regularly update digital and physical files to maintain an orderly filing system.

ACCOUNTS RECEIVABLE
Generate invoices according to terms outlined in Client Agreements by gathering and reconciling payroll data, class rosters, and expenses. Monitor and organize digital files and documents in a structured and accessible manner. Work with Cashier's Office to post and track payments of invoices. Create and submit journal entries to reimburse accounts. Become knowledgeable of the college's general ledger system and frequently used accounts in CEWD.

PROCUREMENT CARDS
Place orders for CEWD departments using college procurement cards. Reconcile CEWD cardholders' monthly procurement card statements and prepare expense reports for submission. Verify funds are available in accounts and request budget revisions when necessary.

OTHER DUTIES
Other duties as assigned by supervisor.

Required Qualifications:

Associate's degree

Minimum of two (2) years experience in budgeting, accounting, or purchasing work. Must be able to learn and apply the college's policies and procedures in these areas.

Ability to work well in a fast-paced environment with attention to details and deadlines. Demonstrated organizational skills including prioritizing workloads and developing efficient workflow systems.

Strong technical skills and proficiency in Microsoft Office Suite, including experience with developing spreadsheets and invoices in Excel and implementing strategies to manage incoming work requests through various communications.

Excellent oral, written, and interpersonal communication skills, including proficiency in composition, editing, proofreading, punctuation, and grammar skills. Ability to deal effectively and tactfully with various constituents, including all levels of management, prospective new faculty hires, external vendors, and the public.

Preferred Qualifications:

Experience using Unimarket or a similar eProcurement system, and Chrome River or a similar expense reporting system.

Experience using Colleague, the college's information management system, or similar ERP.