Part-Time Office Manager

Department: Col of Ed and Human Development

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

The George Mason University College of Education and Human Development (CEHD) invites applications for a part-time Office Manager. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

The CEHD is seeking a highly organized and motivated individual to provide administrative and financial services support to the Office of Strategic Enrollment. This role is integral to ensuring the office operates efficiently and effectively, supporting key marketing, recruitment, and admissions activities.

Responsibilities:

Administrative Support:

• Order and manage office supplies;
• Answer and direct office phone calls; distribute mail;
• Monitor the CEHD Office of Strategic Enrollment email account, escalating inquiries to appropriate staff; and
• Provide in-office coverage for walk-in students, ensuring a welcoming and professional environment.

Fiscal Duties:

• Manage office budgets, ensuring accurate tracking and reporting;
• Initiate and manage all purchase orders; and
• Reconcile and manage office procurement card transactions.

Marketing and Recruitment Support:

• Order swag and print materials;
• Organize promotional materials within the office;
• Manage parking validation for events; and
• Occasionally provide on-site event support.

Admissions Support:

• Enter leads into the university's Customer Relationship Management (CRM) system;
• Assist with updating and managing admissions counselor appointments as needed; and
• Process event fee waivers in accordance with university policies.

Other Duties:

• Provide occasional support for CEHD strategic enrollment initiatives, as assigned.

Required Qualifications:

• Associates degree or equivalent;
• Demonstrated professional experience focused on fiscal and administrative tasks (typically at least 2+ years);
• Demonstrated experience managing an office or organization, and managing finances and budget for a complex organization; and
• Experience with database and Software-as-a-Service tools.

Preferred Qualifications:

• Experience working in higher education; and
• Prior customer service experience.

Instructions to Applicants:

For full consideration, applicants must apply for the Part-Time Office Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: January 29, 2025

For Full Consideration, Apply by: February 18, 2025

Open Until Filled: Yes