ADMINISTRATIVE ASSTISTANT

General Purpose of Job:

Assist and maintain independent administrative office operation and support services for the Nursing Directors. Assist the Nursing Director and Nursing Managers in the implementation of Nursing and Service Line plans. Coordinate efficient, effective activities serving Nursing and/or service line and key support organizations and physicians. Responsible for maintaining computer database and performing services associated with Nursing and or service line.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Caregivers may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Perform various word processing, typing, and proofreading duties including correspondence, forms, tables, charts, records, schedules, etc. often confidential in nature.
• Coordinate photocopying, requisition of supplies, bulk mailing processing, filing, answering phones, maintenance of office equipment and performs other professional administrative assistant duties as needed.
• Assist in budget preparation, establish systems for expenditure of funds and expense control, track finances, and reconcile with budget statements.
• Prepare administrative reports from word processing, databases and spreadsheet software.
• Establish, maintains, and revises record keeping and filing systems; classifies, sorts and files correspondence, articles, records and other documents.
• Maintains Caregiver files such as competency tracking and organization.
• Scheduling assistance such as printing daily schedules, holiday sign-up sheets and holiday reduction sheets.
• Arrange meetings and conferences, schedule interviews and appointments, arrange travel accommodations, and perform other duties related to maintaining Directors and Managers calendar if applicable.
• Engage in a variety of contacts in and outside of the Health System in order to obtain or relay information, arrange meeting.
• Assisting in onboarding new Caregivers such as, request access, new file, assign locker etc.
• Assist in coordination of special projects.
• Fill in as needed in other area
• Assists Manager with payroll and scheduling as directed by the Manager