Materials Manager

Job Summary

This Position shall provide support to the AITX Facility Manager through the maintenance of the facility's plant-wide inventory and its tracking system. This position oversees the safe and organized handling of parts and components, and is responsible for ensuring the accuracy and integrity of the facility inventory, inventory systems and processes. The duties and responsibilities include supervising the Facility Materials Department staff, working with Production Management and Inspectors and assisting in the daily operation of the facility, as requested by the Facility Manager.

Job Duties

• Supervise Facility Materials Department staff and provide training, performance appraisals and coaching as needed
• Ensure Facility Materials Department staff is receiving, managing, and transacting materials, both physically and systemically in accordance with Company Policies and Procedures
• Assures controlled access to materials is maintained
• Work closely with Facility Material Handlers and Production Managers at the facility to keep abreast of issues that may occur and assist in their resolution with respect to parts and inventory
• Develop and manage vendor relationships to support strategic and budgeted purchasing and material control goals and ensure vendor compliance with Company Policies
• Supervise and coordinate rollouts and ongoing implementation of Company Policies, Procedures and Programs for inventory control, procurement, data management and reporting
• Continually seek ways to lower costs while maintaining Company quality standards
• Timely order materials and services in accordance with Company Policies and Procedures
• Obtain quotations for new and existing parts and services, as required
• Timely follow-up on open purchase orders; including back orders
• Provide daily material status updates to Production Management
• Coordinate and conduct facility physical inventory and cycle counts with the Facility Materials Department staff
• Understand and monitor inventory accuracy measurements and take corrective action as issues are identified
• Manage aging inventory and prepare inventory analysis reporting for the Facility Manager and others, as required
• Obtain and maintain part numbers and perform system data entry
• Monitor vendor performance and timely address problem areas
• Confer with vendors and Accounts Payable personnel to resolve materials and vendor invoicing issues; such as damages, quality issues, and incorrect pricing, parts, and quantity
• Maintain working knowledge of purchasing and inventory systems
• Other duties, responsibilities and projects as requested or required

Experience and Education

• Bachelor's degree or equivalent work experience
• Railcar Repair or related industry experience
• Knowledge of purchasing and inventory control
• Proficient in personal computer software applications, including Word, Excel, Outlook
• Ability to develop and maintain positive working relationships and teamwork with proven leadership skills
• Ability to operate equipment used in handling of materials

Physical Environment

• N/A (Not Applicable) - Activity is not applicable to this occupation
• Occasionally - Occupation requires this activity up to 33% of the time (.25 - 2.5 hrs/day)
• Frequently - Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)
• Continuously - Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. AITX will provide reasonable accommodation to qualified individuals with disabilities.