Office Coordinator

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PURPOSE OF POSITION

Supports the Restaurant Operations Manager in daily organizational and administrative tasks. Plans and executes restaurant organizational projects as needed to support the efforts of the Tommy Bahama Restaurant and Marlin Bar Division.

ESSENTIAL JOB FUNCTIONS

Function

• Coordinates all Restaurant meetings/special events
• Facilitates fabric, furniture, and fixture replacement orders
• Oversees FOH/Chef uniform inventory and orders
• Manages Restaurant Supply inventory at the DC
• Manages Menu orders and Menu updates
• Serves as a key contact for Restaurant Senior Team
• Provides appropriate GL coding for divisional invoices coming through Seattle
• Prepares reports on Sales, PMix, Trends when needed
• Acts as analytics expert to create and maintain reports for restaurants to manage their business
• Assist in managing third party vendors
• Assist in opening/managing jobs with Marketing and Creative
• Assists in communicating key information out to the field
• Other duties may include special projects at the direction of the Restaurant Operations Manager

POSITION DIMENSIONS

Scope, Complexity and Autonomy

• Intermediate level professional who typically performs assignments that range from non-complex to moderately complex
  

Decision-Making Authority and Judgment

• Exercises judgment within defined guidelines and practices to determine appropriate action
• Decisions are guided by policies, procedures, and the business plan; receives guidance and oversight from others

Supervision Received

Restaurant Operations Manager

Supervision Exercised

None

Principal Relationships/Key Contacts

Restaurant Leadership Teams

Restaurants

Marlin Bars

Human Resources

Finance

IT

Marketing

Vendors

IV. POSITION SPECIFICATIONS

Education and Certifications

• Bachelor's degree preferred or equivalent experience.

Experience and Skills

• Generally, 4+ years working in a restaurant/retail environment
• 3-5 years administrative experience working with a public company
• Strong understanding of how restaurants consume information and create communication strategies that will help drive awareness and adoption of processes and initiatives
  

Competencies

• Outstanding organizational skills
• Excellent writing, presentation, and oral communication skills
• Ability to work with a sense of urgency and meet deadlines
• Demonstrated experience working collaboratively with cross-functional teams
• Ability to work under pressure and tight timelines. Analytical skills with demonstrated experience using data to solve problems or uncover opportunities for improvement
• Proficient on MS Word, Excel, Power Point and Projects
  

Mahalo (thank you) for your interest in Tommy Bahama!

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making or any other characteristic protected by law. If you need an accommodation to complete an online application, please contact the location you are applying to or send an email to our recruiting team at recruiter@tommybahama.com.

Tommy Bahama participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.