Coordinator, STEM Learning Communities

Office of Societal Impact at the University of Arizona is in search of a Coordinator, STEM Learning Communities (extended temporary employment). The STEM Learning Communities Coordinator supports the implementation and sustainability of the CREAR STEM Learning Communities (SLC) under the Title III HSI-STEM Project CREAR. This position oversees administrative operations, facilitates recruitment and outreach efforts, and maintains relationships with campus and community partners. The Coordinator plays a critical role in managing course schedules, tracking student participation, and executing marketing and logistical strategies to enhance the program's success. In close partnership with the Assistant Director, this position ensures the alignment of SLC initiatives with institutional goals for diversity, equity, and inclusion, access, and engagement in STEM education.

This position operates with moderate guidance, allowing the Coordinator to independently manage day-to-day responsibilities while consulting the Assistant Director for alignment on strategic goals, complex decisions, and program outcomes. The Coordinator is expected to use sound judgment, creativity, and prior experience to address challenges and adapt processes in support of the STEM Learning Communities' objectives.

This position requires travel to high schools, community colleges, and other community partners and will sometimes require coordination of and attendance at weekend events.

This position is funded by a U.S. Department of Education Title III HSI STEM grant entitled Project CREAR (Culturally Responsive Engagement, Articulation, and Research), which ends September 30, 2026. Our goal is for this position to be funded by other sources by the end of the grant period, however, that cannot be guaranteed.

We believe research impacts the shape of society and society impacts the shape of research. Our goal is to challenge the research enterprise to be more inclusive and to focus on impacts beyond benefits to departments or disciplines. And we work to translate the curiosity and expertise of researchers into policies, practices, and programs to benefit society, measuring reach not only in articles published and conferences attended, but in lives touched and improved. Through every step of the research process, we help researchers center real people and their real lives.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & responsibilities:

• Coordination of STEM Learning Communities
  • Collaborate
    with university colleges and departments to arrange course schedules,
    secure meeting locations, and set up linked course sections for STEM
    Learning Communities (SLC).
  • Organize and group students into SLC cohorts and enroll them in their respective courses.
  • Track SLC participant progress in alignment with the academic goals outlined by the CREAR grant.
  • Maintain accurate and updated student data records, including student group codes for participating students each semester.
  • Support Assistant Director with the coordination of the STEM Learning Community enrollment process.
  • Serve
    as the Department Scheduler for all SLC activities and coordinate the
    creation of marketing materials to promote SLC courses.
• Outreach and Recruitment (40%)
  • Organize
    and facilitate recruitment efforts, including high school and community
    college visits, call campaigns, email campaigns, and mailers targeting
    prospective students.
  • Manage and maintain a "Leads List" for outreach activities and ensure follow-up communication with potential SLC participants.
  • Develop marketing materials for SLCs, including fliers, social media posts, and targeted emails.
  • Coordinate
    with recruitment and admissions offices to develop and deliver
    information sessions, workshops, or conferences to prospective students
    and their families.
  • Manage recruitment logistics across multiple partner units.
  • Keep
    track of progress of recruitment efforts in a timely manner and make
    adjustments to recruitment strategies as needed to achieve successful
    outcomes in partnership with the Assistant Director.
  • Collaborate with the website developer to maintain updated information on the website.
  • Ensure recruitment activities are designed to effectively reach the target population of the Title III Project CREAR grant.
• Administrative Support and Maintenance
  • Act
    as a liaison between CREAR and the Student Success District Building
    Management Board to coordinate shared resources and facilities.
  • Oversee supply orders and maintain inventory for the SLC team to support ongoing program activities.
  • Support
    general administrative needs related to the CREAR Title III grant,
    ensuring accurate record-keeping, data management, and timely reporting.
    
  • Provide
    reports and/or presentations on recruitment efforts and STEM Learning
    Communities to appropriate leadership within the unit and to academic
    departments.
• Additional duties may be assigned.

Knowledge, skills & abilities:

• Ability
  to develop and maintain collaborative relationships with partners at
  all organizational levels, including students, staff, faculty, and
  community members.
• Excellent organizational skills, with a proven ability to manage multiple tasks and projects effectively.
• Strong
  communication skills, including written, presentation, and
  interpersonal skills, with a demonstrated commitment to cultural
  sensitivity and inclusivity.
• Capacity for independent work and proactive problem-solving in a dynamic educational environment.
• Knowledge of financial aid processes, academic advising, and STEM career pathways.

• Bachelor's degree in Higher Education, Curriculum Development, Educational Policy, Social and Behavioral Sciences, STEM/Health Sciences, or a related field and a minimum of 3 years of experience in program coordination, student recruitment, or related roles within higher education settings.
  

• Bilingual in English and Spanish
• Experience with University of Arizona systems, particularly PeopleSoft UAccess, Salesforce/Trellis is highly desirable.
• Experience in supporting the retention of underrepresented students in STEM fields, especially through culturally responsive mentoring and asset-based approaches.
• Experience with student transition barriers (e.g.- out of high school, community college transfer, etc.) for underrepresented and underserved populations in STEM majors.