Legal Department Assistant

UNS Energy Corporation, headquartered in Tucson, Arizona, is a subsidiary of Fortis Inc., the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.

We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP's case, since the 1890s. We're building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.

Our culture is rooted in shared core values that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference. Be Part of Our Story.

We create opportunities for employees to thrive through:

• Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.
• Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.
• Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match, a company-sponsored pension plan, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.

Hear from some of our employees, here and here.

Position Description

We are currently seeking a talented individual for the position ofLegal Department Assistant l or ll in our Legal Services department to assist us in providing exceptional services and solutions to our clients. This position will provide direct administrative support to our in-house team of about 20 legal and compliance professionals in a fast-paced environment and plays a crucial role in supporting the Legal Services team by managing administrative tasks and ensuring smooth operations. The ideal candidate will be proficient in Microsoft Word and Excel, with a strong understanding of proper handling of highly confidential and sensitive information.

A resume and cover letter detailing your qualifications and explaining your interest in this position are required to be considered for this position.

Qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably within a legal department.
• Proficiency in Microsoft Word and Excel.
• Experience in developing and managing budgets and invoice payments.
• Strong understanding of managing confidential information.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy; commitment to quality.
• Strong communication and interpersonal skills.
• High level of professionalism and discretion.
• Strong analytical ability.
• Adept at working in a fast-paced environment and under deadlines.
• Ability to follow detailed instructions.
• Self-motivated with the ability to work independently, positively, and as a cooperative and collaborative team player with attorneys, staff members and colleagues at all levels within the department and across the organization.
• Strong work ethic and professional demeanor.

Location: The successful candidate will work at our headquarters in downtown Tucson a minimum of three (3) days a week and as needed to support the department with some remote work flexibility. When working remotely, the requirement is be on video for all meetings.

Key Responsibilities:

• Collaborate across various Company departments and provide exceptional customer service to internal and external clients.
• Be a strong self-starter with the ability to work with multiple attorneys and support staff simultaneously.
• Perform duties independently and under minimal supervision.
• Contribute to and maintain a positive, respectful and inclusive environment.
• Perform record keeping and filing functions, order and manage supplies, answer and direct phone calls, manage mail, and a variety of other administrative tasks.
• Draft, edit and prepare documents, correspondence, memos, letters, presentations and department reports.
• Develop and maintain complex spreadsheets, databases and reports using MS Excel.
• Develop and administer the department's annual budget, including monthly, quarterly and yearly projections.
• Assist attorneys in managing outside counsel engagements and third-party service provider retention, including purchase orders, invoice review, managing accruals, tracking and payment.
• Reconcile corporate credit card statements and assist with registration for, and payment of, dues and subscriptions.
• Coordinate appointments, calendars, seminars, and business travel; set up meetings and video conferences; schedule conference rooms and coordinate and/or set-up meals for meetings when applicable.
• Utilize matter management, budgeting, records retention and other software programs.
• Assist with compliance filings; drafting and updating policies and procedures; and assist and manage special projects.
• Onboarding new team members.
• Use independent judgement to plan, prioritize, and organize a diversified workload to maintain focus on long-term goals while managing daily responsibilities.

Knowledge, Skills & Abilities: (Equivalent combination of education and experience will be considered.)

Department Assistant l Minimum Qualifications:

High school diploma or GED.

Two or more years previous administrative experience in a professional business environment.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.

Department Assistant ll Minimum Qualifications:

Minimum qualifications of Level I.

Bachelors Degree and at least four years' previous administrative experience in a professional business environment or equivalent combination of education and experience. Equivalent combination of education and experience will be considered.

Pay Rate: Salary determined based on candidate's experience & qualifications.

All job offers are contingent on successful completion of a pre-employment drug screen and background check.

California Job Applicants - click here to see our Job Applicant Privacy Notice.