Executive Assistant to the Chief of Staff
Please see Special Instructions for more details.
*Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Position Information
General Information
Position Number |
STMP15 |
Working Title |
Executive Assistant to the Chief of Staff |
Division |
Chancellor's Office |
Department |
Chancellor (Adm) |
Work Unit |
Chancellor |
Work Location |
Cato Hall |
Vacancy Open To |
All Candidates |
Position Designation |
Non-Student Temporary |
Employment Type |
Temporary - Full-time |
Hours per week |
40 |
Work Schedule |
8:00am - 5:00pm Monday - Friday |
Pay Rate |
$25.00 per hour |
Minimum Experience/Education |
Graduation from high school and demonstrated knowledge, skills and abilities gained through four years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and one year of progressively responsible administrative/office management experience; or an equivalent combination of training and experience. |
Departmental Preferred Experience, Skills, Training/Education: |
Experience working in a high visibility or executive office, with the ability to maintain a professional, tactful, confidential, and diplomatic manner at all times. Strong administrative and organizational skills, with the ability to manage competing priorities and complete assignments in a timely manner. Strong written and verbal communication skills. Ability to remain calm under pressure. Strong interpersonal skills, able to interact effectively with all stakeholders. Strong attention to detail, with ability to check documents and other materials to ensure quality work products. Strong computer skills. |
Duties and Responsibilities |
Provide administrative support to the Chief of Staff, including but not limited to, maintaining her calendar, scheduling appointments, maintaining an accurate and efficient filing system, drafting correspondence, compiling data and preparing reports and presentations.
Provide administrative support to the Chancellor in the absence of the Executive Assistant to the Chancellor.
Provide excellent customer service to all visitors and callers to the Chancellor's Office.
Work collaboratively with the other members of the Chancellor's Office, and be willing to assist, as necessary, to ensure the smooth operation of the office and success of the team.
Research issues and recommend solutions in a timely manner.
Special projects assigned by the Chief of Staff. |
Other Work/Responsibilities |
|
Necessary Licenses or Certifications |
|
Proposed Hire Date |
02/10/2025 |
Expected Length of Assignment |
Up to one year |
Posting Open Date |
01/15/2025 |
Posting Close Date |
01/28/2025 |
Special Notes to Applicants |
*Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting? (Open Ended Question)
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
Optional Documents
|