Travel & Procurement Specialist II

Knights Experience Team (kNEXT):

The University of Central Florida's (UCF's) the Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBC's) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission.

The team is made up of HR Specialists, Travel/Procurement Specialists, and Customer Care Coordinators who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows.

The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty/staff/students (colleges/divisions).

The Opportunity:

Travel/Procurement Specialist acts as the primary point of contact for the division(s) supported by kNEXT for all procurement-related and travel-related activities. Travel/Procurement Specialist supports Travel/Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.

Responsibilities:

• Responsible for the procurement of assigned services and commodities within designated authorized dollar limits. Review, process, and approve requisitions, change orders, and supplier contracts verifying accompanying documentation is complete, accurate, and compliant in accordance with applicable policies and regulations.

• Assist, prepare, and issue solicitations for bid ensuring all documentation has been submitted timely, complete, and compliant in accordance with applicable policies and regulations. Evaluate and analyze bid responses, conduct negotiations, and develop recommendations for awards. Execute and maintain awarded contracts and process renewals and/or terminations.

• Review and analyze procurement contracts, leases, and pricing agreements making recommendations and changes, as needed. Review exceptional purchases, Waiver of Competitions, and Sole Source Certifications in accordance with applicable policies and regulations to determine validity.

• Manage and review open requisitions, purchase orders, and receipts as needed to close or cancel in a timely and efficient manner.

• Serve as a liaison in discussions between the University and suppliers regarding solicitations, procurement procedures and issues, shipping, and receiving ensuring compliance with contract or agreement terms and conditions.

• Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related processes and procedures.

• Continuously review and improve processes to increase operational efficiency and effectiveness. Support procurement training efforts.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.

Preferred Qualifications:

• 3+ years of experience supporting procurement, travel, AP/AR, and/or customer service-related activities.

• Working knowledge of financial, procurement, and travel rules, regulations, processes, and procedures.

• Understands the importance of and can demonstrate commitment to providing high-quality customer service.

• Excellent oral and written communication skills to explain facts, processes, and procedures to others.

• Ability to work effectively independently and embrace being part of a team environment.

• Excellent organizational skills and attention to detail.

• Capable of using logic and reasoning to identify the solutions, conclusions, or approaches to problems.

• Bachelor's degree.

• Workday, PeopleSoft, and/or Microsoft: Outlook, Excel and Teams experience.

• Ability to use computers and computer systems (including hardware and software) to support, configure, run reports, enter data, or process information.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.