Administrative Assistant

Job Description:

Administrative Assistant

Huntsman Corporation is a publicly traded global manufacturer and marketer of differentiated and specialty chemicals. Our chemical products number in the thousands and are sold worldwide to manufacturers serving a broad and diverse range of consumer and industrial end markets. We operate more than 70 manufacturing, R&D and operations facilities in approximately 30 countries and employ approximately 9,000 associates within our three distinct business divisions. Huntsman offers unsurpassed opportunities to build a successful future. Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service - and the list goes on.

Here, you can make an impact and make a difference. Come join us.

Huntsman Chemical Corporation is seeking a skilled and experienced Administrative Assistant to join the Corporate Occupational Health Department. This role provides direct support to the Global Occupational Health Director and the Occupational Health Nurse Program Manager at our global headquarters in The Woodlands, Texas.

Job Scope

The position offers an opportunity to contribute meaningfully to the success of our health and safety programs in a dynamic and collaborative environment.

If you thrive in a detail-oriented setting and have experience in data entry, filing, and record management, this is an excellent opportunity to further develop your skill set. While prior experience in medical records or healthcare is not required, a willingness to learn and adapt is essential.

In summary, as the Administrative Assistant, you will:

• Coordinate medical examinations for associates across the United States, collaborating with associates, EHS representatives, and HR teams across various locations.
• Liaise with third-party occupational health clinics to obtain medical records and troubleshoot missing examinations or documentation.
• Prepare and distribute monthly reports using Cority to provide stakeholders with updates on operational and associate statuses.
• Assist the Corporate Medical Director and Nurse Program Manager with developing presentations, conducting analyses, and preparing data for utilization reviews.
• Assist in the maintenance of occupational health records, ensuring all records are maintained in compliance with regulatory and company requirements.
• Maintain and manage medical records, including retrieving lab results and entering data into electronic systems.
• Ensure compliance with Data Privacy and HIPAA regulations through company-provided training.
• Handle secure transmission of employee paperwork (e.g., post-exam and RTW forms) with proper consent and via secure channels.
• Daily utilization of electronic medical records using Cority software to fulfill day to day operational requirements (training provided).
• Secure shredding of Personal Health Information (PHI) and other confidential documents as required.
• Self-starter with good verbal and written communication skills.
• Team Player and motivated, fast learner

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

The candidate must have an unrestricted right to work for Huntsman in the United States.

Minimum Qualifications

• High School or GED Diploma.
• Proficiency in Windows 10 and Microsoft Office Suite, particularly Office 365, Excel, PowerPoint, and Word.
• Strong verbal and written communication skills.
• Ability to learn and adapt to new electronic medical record software applications.
• Motivated, team-oriented individual with a proactive approach to work.
• Willingness to complete HIPAA and Data Privacy training provided by the company.

This position requires an organized, detail-oriented individual who can thrive in a fast-paced environment while managing multiple priorities. If you are looking for an opportunity to make a meaningful impact within a global organization, we encourage you to apply.

Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.

Please refer to https://www.huntsman.com/privacy/online-privacy-notice for Company's Data Privacy and Protection information.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service.

Huntsman is aware of a scam involving fraudulent job offers. Huntsman does not makejob offers until after a candidate has submitted a job application and has participated in a face-to-face interview. Please be advised that emails from Huntsman always end in "@huntsman.com" , and that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman, please visit our Careers website at http://www.huntsman.com/corporate/a/Careers.

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