Asset Records Administrator

Monday - Friday, 8:00 a.m. - 5:00 p.m.

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Building Services provides full maintenance and repair services for all UNC facilities and ensures the proper operation of those facilities in support of the UNC mission of teaching, research and public service. Building Services supports more than 400 campus buildings approximately 18 million gross square feet of space. The teams that provide quality maintenance, repair and construction services that support the teaching, research, and public service mission of the University include Campus Maintenance, EMCS, Facilities Operations Support, Housing Support, HVAC Systems, and Life Safety Services. Facilities Operation Support is a specialized unit within the Building Services Division of Facilities Services. This section is comprised of the Contract Administration, Asset Management, Building Inspections, and the Customer Service Center. The organizational unit delivers a high level of maintenance and support to safeguard human life, property, research, and other critical areas of significant financial and time investments for the entire University campus community including: all residence halls, classrooms facilities, research lab facilities, athletics facilities, medical school facilities, and offices facilities. These areas include, but are not limited to: Contract administration of all building Elevators and hoist way PM and repair services; Contract administration for Pest Control services; Customer Service Center operations for inbound phone and web service requests and work order creation; Facility planning including SPOTS support and electronic cataloguing of O&M manuals; Maintaining building equipment inventory records including asset tagging and updating preventative maintenance inspection data and asset life cycle programs; additionally support all facets of Building Services in their efforts to support the campus community.

A SIGN-ON BONUS OF $4,081 IS AVAILABLE FOR THE SUCCESSFUL APPLICANT OF THIS POSITION PAID IN 2 INSTALLMENTS WITHIN 12 MONTHS OF HIRE:
$2,040.50 WITHIN 30 DAYS OF HIRE DATE & $2,040.50 12 MONTHS AFTER HIRE DATE.

Position is responsible for conducting above ceiling inspections of buildings under construction to become familiar with equipment location and system orientation in preparation for formal identification of equipment for inclusion into the Preventive Maintenance (PM) program upon completion of the building; randomly checking mechanical equipment and systems in University buildings; performs record validation of existing equipment, records standardization, and data migration of external reference data to existing records; coordinates asset accounting and reference data change request; functions as the data analyst and communications liaison between Building Services, Facilities Services Design & Construction Services, Facilities Commissioning Services, Facilities Services Project Management, UNC Facilities Planning & Construction, UNC Construction Management, Engineering Information Services, and various outside architectural/engineering firms; report on project statuses; and maintains the Plan Room for Building Services.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Optional Guidelines: Experience in the trade(s) areas related to the area of assignment may be substituted on a year-for-year basis.

Ability to read and comprehend blueprints and construction drawings. Ability to assess mechanical equipment and determine preventative maintenance requirements. Ability to progressively track and record all asset record change requests and communicate stated changes to all appropriate and/or responsible groups; and update required AiM database and supporting programs with changes. Ability to conduct project review meetings and communicate with supervisors, trades personnel, and contractors. Ability to use a computer; working knowledge of PowerPoint, Excel, Word, Project, Access, and/or Office.

Valid North Carolina Driver's License or ability to obtain one prior to start date.

Experience using the AiM Asset Works work management system software. Knowledge of Facilities Building Information Model ( BIM), Construction Operations Building Information Exchange (COBie), OmniClass, and/or UniFormat standards. Experience working with complex building systems and equipment.

Ability to move objects in excess of 50 lbs., ability to walk significant distances daily including climbing stairs.

Not Applicable.

The selected candidate for this position may be eligible for a sign-on bonus. Qualified applicants must apply and be selected from the candidate pool of this posting and meet the State policy following requirements:

To be eligible for a Sign-on bonus, an individual must not have worked in a probationary, permanent, or time-limited appointment in the last 12 months as an employee in North Carolina state government, including but not limited to the judicial system, state executive branch agencies, and the university system in a position subject to the State Human Resources Act.

A newly hired permanent full time or permanent part-time (more than 20 hours a week) employee are eligible for a sign-on bonus (this will be prorated for employees working more than 20 hours and less than 40 hours per week).

This SHRA Sign-on Bonus is contingent upon budget and final eligibility determination as of the effective date of hire. All recipients must sign the Pay Back Agreement form. Additional information regarding the SHRA Sign-on Policy can be found https://oshr.nc.gov/policies/sign-and-retention-bonus-policy .

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.