Administrative Assistant - Fire and Rescue Pharmacy

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Loudoun County Fire and Rescue is a combination career/volunteer organization comprised of approximately 800 employees and 1200 active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to 425,000 citizens within a 520 square mile area. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Why Join Us?
This role offers an opportunity to be part of a dedicated team committed to providing essential pharmaceutical services to support public health and safety. You will play a vital role in the daily operations of the department, contributing to efficient and effective healthcare services provided by Loudoun County's Fire and Rescue Department.

We are seeking an organized and detail-oriented Administrative Assistant to support the Pharmacy Unit within the Fire and Rescue Department. This role involves managing a variety of administrative tasks to ensure the smooth operation of pharmaceutical services, including coordinating supply orders, scheduling meetings, handling inquiries, and assisting with procurement and reconciliation processes. The ideal candidate will be proactive, possess strong communication skills, and demonstrate the ability to manage multiple tasks with efficiency and accuracy.

Key Responsibilities:
* Provide comprehensive administrative assistance to support pharmacy operations, including scheduling, meeting coordination, filing, and correspondence management.
* Prepare reports, documents, and data summaries as required. Update and maintain departmental databases and files to ensure accurate recordkeeping.
* Assist with purchasing activities by preparing requisitions, processing orders, and maintaining inventory records.
* Coordinate with vendors to verify orders and resolve discrepancies, supporting compliance with department procurement policies.
* Serve as a point of contact for inquiries related to pharmaceutical services, directing calls and inquiries to the appropriate staff member. Provide courteous and timely support to internal and external stakeholders.
* Reconcile accounts, prepare credit card transactions, and support budget tracking and reporting for the pharmacy unit.
* Maintain accurate financial records in compliance with department policies and procedures.

Hiring salary commensurate with experience.

High school diploma or equivalent; a minimum of three years of related administrative experience, ideally within a medical or pharmaceutical setting.

Successful candidate will undergo a criminal background check, including fingerprinting, credit and DMV check.

May be required to work early morning or late evening meetings or extra hours in the evening or on the weekends.