New 
Office Manager- Internal Medicine
 University of Illinois Chicago | |
 United States, Illinois, Chicago | |
 Nov 19, 2024 | |
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Office Manager- Internal Medicine Office Manager- Internal Medicine Hiring Department: Internal Medicine Location: Peoria, IL USA Requisition ID: 1028453 Posting Close Date: 11/29/24 Salary Range: $22.92-$35.48 Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Description: Position Summary The incumbent will work under the direction of the Office Administrator, Department of Internal Medicine, the Associate Chair for Education and the Section Chief of the Infectious Disease Section. With the oversight of the Associate Chair for Education, the incumbent will support, coordinate and manage activities related to departmental Grand Rounds, other departmental educational programs, and assist with general department operations. In addition, the incumbent will anticipate and provide highly specialized administrative support for the Infectious Disease Section. An in-depth knowledge of the department, department policies, CME rules and procedures is required. Good judgement, ability to exercise discretion, and the operation of various software applications is required. Duties & Responsibilities Includes assisting with obtaining evaluations of faculty lectures. Includes tracking and recording research activities of faculty being reviewed for promotion. Works in conjunction with the Office Administrator to determine missing information from salaried and non-salaried promotion packets and directly requests information from faculty. Arranges Department meetings of the Department Promotion and Tenure Committee including assisting the Chair in recruiting members, gathering confidential ballots, taking minutes, and tracking and recording outcomes for reporting purposes to the College Promotion and Tenure Committee. Responsible for coordinating the logistical arrangements of the Department of Medicine CME activities, to include such duties as keyboarding and submitting CME documents (independently composing the drafts of the CME yearly proposal, quarterly CME progress reports and weekly session reports), maintain the confidential records related to the CME activity, coordinate completion of and submission of required CME forms from weekly presenters, correspond with presenters who require travel, researching the most economical airfare and hotel, and then making the hotel and/or air travel arrangements for speakers, prepare honorarium payment requests, which contains confidential and sensitive information regarding the presenter, utilizing the approved UIC travel and expense system. Track and record expenses for the Grand Rounds budget and advises the CME Activity Director on remaining funds. Assists in the creation of drafts of the specialized announcements and Grand Rounds Evaluations, for internal and external audiences, distribute Grand Rounds Evaluations after each weekly session. Manage all aspects of MicroSoft Teams participation during the weekly Grand Rounds sessions, including creating the Teams link for sessions, distributing the link to Grand Rounds attendees, starting the Teams session during each weekly session, and managing the Teams audience/chat during each weekly session Serve as AV support to the presenters during Grand Rounds and provides necessary materials and assistance to each presenter. Manage a process for weekly attendance. Reviews incoming mail for the CME Activity Director and responds to items within the scope of responsibility. Assist with the Department promotion and tenure process by distributing Peer evaluations regarding each weekly presenter to students, residents and Faculty attendees, and then submitting completed Peer evaluations to the Department Office Manager who works on Promotion Packets. Further assists with the promotion and tenure process on an as-needed basis by providing the number of times promotion candidates have presented at Grand Rounds during a 5 year period. Serves as a liaison between academic (UICOMP) and OSF SFMC departmental Activities, and Qualifications: Minimum Qualifications
Preferred Qualifications Experience in transcription relating to the medical field is preferred. Prefer to have working knowledge of Microsoft Office Software. FY25 Benefit Booklet: https://cms.illinois.gov/benefits/stateemployee/fy2025-benefit-choice-resources.html NOTE: Each posting requires a separate on-line application. Applications cannot be re-used. Submission of application including complete work and education history is required; all information submitted will be verified. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify. The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act. As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant's race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status. The university provides accommodations to applicants and employees. Request an Accommodation at https://jobs.uic.edu/request-and-accomodation/ Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12607?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-2f006a26a9b2774fb28b26ae7dcc3512 | |