Project Support Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 16, 2024

Posting Details

Posting Number	S12924P
Working Title	Project Support Specialist
Department	Housing-Facilities-Admin
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department	Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources. In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.
College/Unit/Department website	housing.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8 a.m. - 5 p.m. Some evening and weekend work may be required
Advertised Salary	$45,000
Posting Date	11/15/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	01/06/2025
Special Instructions to Applicants	We are unable to offer a work visa sponsorship for this position. You must be authorized to work in the U.S. to apply.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Facilities Management Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	3+ years of experience in construction and project management Proficient in estimation concepts, software and tools. Experience with budget management and cost analysis.
Position Summary	This is an administrative position primarily performing the support functions for a team of project coordinators in University Housing. The position will collaborate closely with project coordinators, contributing to the successful planning and execution of projects while ensuring they remain within the established budget constraints. Additionally, the project support specialist will be involved in facilitating enablement activities including the implementation and training for new mechanical, electrical, and plumbing ( MEP) systems. Work entails accurately estimating project costs and playing a role in incorporating newly constructed projects related to building maintenance, furniture replacement, mechanical and plumbing upgrades, and various renovation and renewal projects.
Knowledge, Skills, Abilities and/or Competencies	Ability to work collaboratively within a team and adapt to changing project requirements. Knowledge of construction techniques and construction administration. Knowledge of mechanical, electrical, and plumbing (MEP) systems. Knowledge of the basic principles, techniques, and practices of the various trade crafts. Ability to follow instructions and to interpret and work from drawings, blueprints, and other specifications. Proficient in the use of technology including Microsoft Office, email, budget management, estimating, and construction software. Proven ability to establish and maintain effective working relationships with colleagues, supervisors, and administrators. Ability to work independently, support projects, and manage multiple priorities. Ability to communicate clearly and concisely in writing and verbally. Strong analytical skills and attention to detail.
Physical Demands	Navigate through buildings, walk stairs, climb ladders, and uneven surfaces. Communicate verbally to a wide constituent group via telephone, computer, and in person. Lift and maneuver up to 40 pounds, occasional work/lift overhead. Safely operate a GA State vehicle.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Project Support

Cost Estimation: Collaborate with project coordinators to accurately estimate the costs of various projects, considering factors such as materials, labor, equipment, and other resources required. Utilize industry-standard estimation tools and methodologies to provide reliable cost projections. Collect and organize estimates from third party partners on current and future projects.
Project Budgeting: Assist project coordinators in developing and managing project budgets, ensuring alignment with the annual project budget of approximately $10 million. Monitor project costs and highlight discrepancies to support effective budget control.
Resource Analysis: Analyze project requirements and identify necessary resources, including materials, labor, and equipment. Collaborate with the Facilities Maintenance Division and procurement teams to obtain accurate pricing information from suppliers and vendors.
Invoice Management: Assist project coordinators with purchasing activities, including sourcing materials and supplies. Additionally, help in processing invoices related to project expenses while ensuring accuracy and adherence to budgetary guidelines.
Collaborative Planning: Work closely with project managers to identify project scope, objectives, and requirements. Participate in project planning meetings to provide insights on cost implications and budget considerations.
Communication: Effectively communicate estimated costs, budget constraints, and resource requirements to project managers, team members, and other stakeholders. Present complex cost-related information in a clear and understandable manner. Create a library of training materials for our facilities team.

Percentage of time

Duties/Responsibilities

Records Management

Data Analysis: Compile and analyze historical project data, cost trends, and industry benchmarks to enhance the accuracy of cost estimates and identify opportunities for cost optimization.
Documentation: Maintain accurate and organized documentation of cost estimates, budget allocations, and related project information. Ensure that all estimations and cost records are up-to-date and easily accessible.
Enablement Activities: Assist in the implementation and training for new mechanical, electrical, and plumbing (MEP) systems. Provide guidance and support to facilities maintenance in adopting new technologies and processes following project completion.

Percentage of time

Duties/Responsibilities

Other

Continuous Improvement: Contribute to the refinement of estimation processes, tools, and methodologies. Identify opportunities to enhance the accuracy and efficiency of the estimation process.
Adherence to Policies: Ensure compliance with University Housing policies, guidelines, and industry regulations when estimating project costs, managing budgets, purchasing materials, and handling invoices.

Percentage of time