Student Human Resources Assistant-Housing

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Housing and Residential Experience (HRE) HR area is currently recruiting a responsible Student HR Assistant to join their team of professionals.

• Act as an administrative liaison between prospective and current employees and the Housing and Residential Experience HR team, managing responses to inquiries received in the HRE HR inbox and escalating issues as appropriate.
• Assist the team in onboarding Student Assistant and Temporary Appointment candidates by preparing and posting official job offers and offer letters. Provide proactive follow-up and support to candidates throughout the onboarding process to ensure a smooth transition into their roles.
• Support the implementation of Federal Work Study (FWS) and temporary job postings and hiring processes. Assist with updating FWS and student job openings each academic year, ensuring accuracy and compliance with university requirements.
• Maintain and organize confidential HR files and records, ensuring compliance with FIU policies and federal/state regulations
• Assist in keeping HRE HR tracking sheets up to date with all HR actions, such as the Hiring Status Report and the Access and Termination Report, supporting the team in accurate and timely record maintenance.
• Provide support to the HR team during biweekly payroll processing by sending communication reminders, reviewing requests, and coordinating with the Payroll department as needed.
• Assist in coordinating and hosting employee events, supporting logistical planning and ensuring a positive experience for all attendees.
• Perform other duties as assigned that are logically related to the position and that support the HR Manager and HR Specialist in achieving departmental goals.

• A current Human Resources Management student or a student in a related field
• Intermediate level of Microsoft Word and Excel
• Possess a high sense of responsibility and customer service skills
• Ability to maintain confidentiality
• Ability to work in a team setting
• Ability to take direction and work independently as needed
• Ability to maintain confidentiality when dealing with highly sensitive information
• Knowledge of PC operations and specialized software programs
• Ability to communicate clearly and concisely, verbally, and in writing
• Ability to solve problems independently
• Organizational and time-management skills

Student Assistant

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

• Monday through Friday
• Available between 9:00AM-5:00 PM
• 20 hours a week

$15.50/hour

Criminal Background Check

This student appointment may be subjected to a pre-employment background check.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.